School Office Manager — Full-Time, Year-Round Operations

Capital Preparatory Charter Schools; New York (NY); On-site; USD 48,000 - 70,000; Full time

Job summary

Capital Preparatory Schools is seeking an Office Manager to join our New York administration team, ensuring smooth daily operations and financial processes at the campus level.

The Office Manager reports to the principal and the Director of Operations, handling bookkeeping, attendance, meal and transportation administration, purchasing, enrollment, student records, parent communications, and general admin support to keep the school running efficiently.

Qualifications

• Bachelor’s degree preferred but will accept years of experience in lieu of degree and a minimum of two (2) years of school administrative experience.
• Knowledge of systems including SchoolMint, PowerSchool, GSuite, PSIS, Sage Intacct, ADP, etc.
• Demonstrated effective collaboration and communication skills; problem solving and organization

Responsibilities

• Day to day bookkeeping and corresponding paperwork processes
• Attendance tracking
• Meal service administration
• Transportation administration
• Purchasing and supplies management
• Enrollment processing
• Student record maintenance and reporting
• Parent/Guardian interaction/correspondence/phones
• Managing mail, processing paperwork, tracking processes, and supporting school functions
• General support of the administration functions/miscellaneous tasks that arise in the running of the school

Skills

Administrative skills

Communication

Time management

Leadership

Attention to detail

Collaboration

Education

Bachelor’s degree preferred

Tools

SchoolMint

PowerSchool

GSuite

PSIS

Sage Intacct

ADP

Job description

Capital Preparatory Schools is seeking an Office Manager to join our New York administration team, ensuring smooth daily operations and financial processes at the campus level.

The Office Manager reports to the principal and the Director of Operations, handling bookkeeping, attendance, meal and transportation administration, purchasing, enrollment, student records, parent communications, and general admin support to keep the school running efficiently.