Data-Driven Enrollment & Operations Lead

Democracy Prep Public Schools; New York, Northern (NY, KY); Hybrid; USD 66,000 - 74,000; Full time

Benefits offered by this job

Medical, Vision & Dental Insurance

403B Matching

Parental Leave

Job summary

Democracy Prep Public Schools in New York City is seeking an Administrative Manager to oversee enrollment, family engagement, student information, and operations collaboration with the Operations Manager. This on-site role focuses on building strong relationships with scholars, families, and staff while ensuring accurate data practices.

You will coordinate health compliance, truancy prevention, and exam administration, while training staff on SIS and maintaining welcoming front-office spaces.

Qualifications

• Bachelor’s degree or equivalent in administrative management, education, or related field.
• Proven experience in school operations, project management, or administrative support.
• Strong data management and analysis skills, with experience using student information systems and spreadsheets.
• Exceptional organizational skills with ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills with diverse stakeholders.

Responsibilities

• Lead the Enrollment Process: oversee waitlist, applicant communications, and student file maintenance to meet enrollment goals.
• Support School Culture: foster positive relationships with scholars and assist in behavior management.
• Welcome New Students and Families: collaborate with operations to welcome students and plan events.
• Analyze Data Trends: prepare and analyze data reports on culture, academics, and enrollment.
• Maintain Student Registration Documentation: track and manage registration docs in print and digital formats.
• Family Communication: develop and execute a school-wide family communications plan across languages.
• Student Information Management: maintain accurate records across internal and external databases.
• Create Welcoming Spaces: ensure reception areas are inviting, clean, and informative.
• Train Staff on Student Information Systems: lead training for accurate student records.
• Monitor Health and Immunization Compliance: work with nurses and staff to ensure requirements.
• Coordinate Truancy Prevention: analyze attendance data and coordinate interventions.
• Manage Student Transportation Services: coordinate with families and staff for smooth transport.
• Manage Sensitive Student Information: safeguard and disseminate data per privacy rules.
• First-Responder for Technology Issues: be the initial contact for basic tech problems.
• Support Exam Administration: assist in state testing and internal assessments.

Skills

Mission-Driven Advocate

Intentional Project Manager

Clear Communicator

Data-Driven Specialist

Adaptable Team Player

Family-Centered Advocate

Education

Bachelor’s degree or equivalent experience

Job description

Democracy Prep Public Schools in New York City is seeking an Administrative Manager to oversee enrollment, family engagement, student information, and operations collaboration with the Operations Manager. This on-site role focuses on building strong relationships with scholars, families, and staff while ensuring accurate data practices.

You will coordinate health compliance, truancy prevention, and exam administration, while training staff on SIS and maintaining welcoming front-office spaces.