Office Manager

Capital Preparatory Charter Schools; New York (NY); On-site; USD 48,000 - 70,000; Full time

Job summary

Capital Preparatory Schools is seeking an Office Manager to join our New York administration team, ensuring smooth daily operations and financial processes at the campus level.

The Office Manager reports to the principal and the Director of Operations, handling bookkeeping, attendance, meal and transportation administration, purchasing, enrollment, student records, parent communications, and general admin support to keep the school running efficiently.

Qualifications

• Bachelor’s degree preferred but will accept years of experience in lieu of degree and a minimum of two (2) years of school administrative experience.
• Knowledge of systems including SchoolMint, PowerSchool, GSuite, PSIS, Sage Intacct, ADP, etc.
• Demonstrated effective collaboration and communication skills; problem solving and organization

Responsibilities

• Day to day bookkeeping and corresponding paperwork processes
• Attendance tracking
• Meal service administration
• Transportation administration
• Purchasing and supplies management
• Enrollment processing
• Student record maintenance and reporting
• Parent/Guardian interaction/correspondence/phones
• Managing mail, processing paperwork, tracking processes, and supporting school functions
• General support of the administration functions/miscellaneous tasks that arise in the running of the school

Skills

Administrative skills

Communication

Time management

Leadership

Attention to detail

Collaboration

Education

Bachelor’s degree preferred

Tools

SchoolMint

PowerSchool

GSuite

PSIS

Sage Intacct

ADP

Job description

Office Manager - Job Description

About Capital Preparatory Schools

Capital Preparatory Schools is a charter school management organization operating a network of educational communities. Our mission is to build a path where there was none. From its inception, the Capital Prep community—our scholars, parents, faculty, and staff—have come together to create a compelling and meaningful educational experience. The Capital Preparatory Schools has four school locations: one in Harlem and one in the Bronx, New York, and two locations in Bridgeport, Connecticut providing students in grades K–12 with a year-round, college-preparatory education that encourages students to become scholars and agents of change.

Capital Preparatory Schools believes that all children, when given the right conditions and environment, will succeed and excel in their academic and social-emotional growth. This is achieved by blending elements of academic models that successfully support students from historically disadvantaged populations, with innovative approaches that get 100% of our graduates accepted to four-year colleges.

Focusing on the key attributes of leaders, our learner expectations are designed to develop students who are:

• C ollaborators;
• P roblem Solvers;
• R esearchers;
• E mpathetic Citizens;
• P illars of Knowledge

With the support of the Capital Preparatory team of skilled and compassionate educators, students realize their academic abilities, advocate for social justice and fulfill their civic responsibilities. As leaders of social justice, we expect our students to use their education to improve the lives of others.

Capital Preparatory Schools is committed to teaching and learning that promotes the success of every scholar by:

• Creating a safe and enjoyable educational environment that encompasses our social justice model and that ensures every graduate moves on to attend college;
• Providing individualized instruction and enrichment opportunities for students to ensure that gifted students are challenged and struggling students are supported;
• Hiring and growing quality teachers and leaders and empowering them to use their craft to inspire students to achieve at the highest levels.

Capital Preparatory Schools seeks passionate staff who have demonstrated leadership.

Reporting Structure

The Officer Manager reports directly to the principal and has responsibility to the Director of Operations.

Key Responsibilities & Job Summary

The Office Manager participates as a key member of the Capital Prep administration team in ensuring the smooth functioning of the day-to-day operational and financial aspects of the school, including, but are not limited to:

• Day to day bookkeeping and corresponding paperwork processes
• Attendance tracking
• Meal service administration
• Transportation administration
• Purchasing and supplies management
• Enrollment processing
• Student record maintenance and reporting
• Parent/Guardian interaction/correspondence/phones
• Managing mail, processing paperwork, tracking processes, and supporting school functions
• General support of the administration functions/miscellaneous tasks that arise in the running of the school

Skills And Qualifications

• A Bachelor’s degree prefered but will accept years of experience in lieu of degree and a minimum of two (2) years of school administrative experience;
• Agreement with the academic goals and philosophy of the charter school;
• Knowledge of systems including SchoolMint, PowerSchool, GSuite, PSIS, Sage Intacct, ADP, etc.;
• Demonstrated effective collaboration and communication skills;
• Demonstrated effective problem solving, planning and organizational skills;
• Demonstrated attention to detail and high quality output;
• Ability to structure own time and manage multiple priorities;
• Excellent interpersonal skills;
• Exhibited leadership in working with professional staff, students, and the community;

Compensation

Salary for this position is competitive and commensurate with experience. Capital Preparatory Schools offers a comprehensive benefits package.

This is a full-time, full-year non-exempt position. This position is vacation eligible.

Occasional nights and weekends may be required.

Capital Preparatory Shools is an equal opportunity employer