School Office & Front Desk Administrator

Catholic Diocese of Buffalo; Kenilworth (NY); On-site; USD 26,000 - 30,000; Full time

Job summary

Catholic Diocese of Buffalo is seeking an Administrative Assistant to join the Main Office and support the Office Manager in daily school operations. You will greet visitors, manage communications, and help maintain records with confidentiality in a welcoming school setting.

The role requires strong organizational skills, proficiency with Google Suite, eSchool, and Microsoft Office, and a commitment to the school’s Catholic mission. Flexible teamwork and data handling are essential.

Qualifications

• High School Diploma, GED, or Associate’s Degree; additional education in office management is a plus.
• Experience in clerical roles is preferred but not required.
• VIRTUS certification and background check may be completed during hiring.

Responsibilities

• Perform a wide range of administrative and office support to facilitate efficient school operations.
• Greet and assist visitors, staff, parents, and students in a welcoming manner.
• Answer and direct phone calls; manage mail and maintain reception area.
• Provide administrative support to school leadership and staff with strict confidentiality.
• Coordinate appointments and meetings; maintain student, staff, and volunteer records while protecting privacy.
• Monitor and maintain payroll submissions; assist with enrollment and registration processes.
• Assist with donor management systems and fundraising records.

Skills

Front desk reception

Office management

Communication

Google Suite

eSchool

Microsoft Office

Organization

Confidentiality

Education

High School Diploma or GED

Associate’s Degree

Tools

VIRTUS

eSchool Data

FACTS

DonorPerfect

GiveSmart

Job description

Catholic Diocese of Buffalo is seeking an Administrative Assistant to join the Main Office and support the Office Manager in daily school operations. You will greet visitors, manage communications, and help maintain records with confidentiality in a welcoming school setting.

The role requires strong organizational skills, proficiency with Google Suite, eSchool, and Microsoft Office, and a commitment to the school’s Catholic mission. Flexible teamwork and data handling are essential.