Senior Administrative Assistant — Education Office & Reception

archny; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Archdiocese of New York is seeking an Administrative Assistant to support the Deputy Superintendent and the Associate Superintendent of Operations & Planning. This role also serves as the receptionist for the Superintendent of Schools Office, located at 488 Madison Avenue, New York, NY 10022.

You will manage correspondence, coordinate meetings, prepare documents in Word and Excel, maintain directories and manuals, and ensure smooth daily operations with confidentiality and professionalism.

Qualifications

• Bachelor's degree required.
• Four years of senior-level administrative work experience.
• Bilingual in English and Spanish preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook 365).
• Excellent oral and written communication skills.
• Strong interpersonal, analytical, and problem-solving skills.

Responsibilities

• Primarily assist the Deputy Superintendent and the Associate Superintendent of Operations and Planning in managing office operations.
• In the absence of the Executive Assistant and Office Manager, screen and date-stamp correspondence and manage the Superintendent's phone line.
• Direct receptionist duties: manage reception desk, answer calls, coordinate visitors, and facilitate building entry.
• Prepare information and coordinate meetings, including taking official notes and tracking action items.
• Oversee communications and clerical duties, screen calls and visitors as needed.
• Prepare correspondence and maintain current records.
• Create Word documents and Excel spreadsheets for projects.
• Maintain official directories and manuals (handbooks, policies, school directory, DOE lists).
• Ensure kitchenette and reception areas are clean and organized.
• Under supervision, manage accounts payable processing, deposits, and staff expense reports for multiple departments.
• Serve as liaison for the Office regarding special events.
• Collaborate with staff on projects; perform other duties as assigned.

Skills

Bilingual English/Spanish

Strong communicator

MS Office Proficiency

Detail oriented

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Archdiocese of New York is seeking an Administrative Assistant to support the Deputy Superintendent and the Associate Superintendent of Operations & Planning. This role also serves as the receptionist for the Superintendent of Schools Office, located at 488 Madison Avenue, New York, NY 10022.

You will manage correspondence, coordinate meetings, prepare documents in Word and Excel, maintain directories and manuals, and ensure smooth daily operations with confidentiality and professionalism.