Full-Time Front Office Administrator — Catholic School

archny; New York (NY); On-site; USD 23,419 - 31,684; Full time

Job summary

St. Barnabas Elementary School in New York is seeking an Administrative Assistant / Front Office Administrator to join our Catholic school community.

This role serves as the first point of contact for students, parents, faculty, staff, and visitors, ensuring a welcoming environment and smooth office operations. The position provides clerical, organizational, and administrative support to the Principal and school team, with responsibility for scheduling, communications, and data entry.

Qualifications

• High school diploma required; Associate's degree or higher preferred.
• Experience in an office, administrative, or Catholic school setting preferred.
• Proficiency in Word, Excel, Outlook, and PowerPoint.
• Able to learn school information systems including FACTS SIS and FACTS Tuition.
• Strong organizational, time-management, and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and professionalism.
• Spanish language skills are highly desirable.

Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional, welcoming manner.
• Answer, screen, and direct phone calls, emails, and other correspondence.
• Maintain student attendance records and assist with daily attendance reporting.
• Keep student and staff files confidential, accurate, and organized.
• Support the Principal and faculty with scheduling, copying, mailings, data entry, and filing.
• Assist with school communications, meetings, and events as needed.
• Maintain front office organization and manage office supplies.
• Handle confidential information with discretion and integrity.
• Support with school information systems and other administrative platforms.

Skills

Communication skills

Organizational skills

Multitasking

Professionalism

Confidentiality

Education

High school diploma

Associate's degree or higher preferred

Tools

Microsoft Office

FACTS SIS

FACTS Tuition

Job description

St. Barnabas Elementary School in New York is seeking an Administrative Assistant / Front Office Administrator to join our Catholic school community.

This role serves as the first point of contact for students, parents, faculty, staff, and visitors, ensuring a welcoming environment and smooth office operations. The position provides clerical, organizational, and administrative support to the Principal and school team, with responsibility for scheduling, communications, and data entry.