Front Office Admin & Attendance Coordinator

Catholic Schools in the Archdiocese of New York; City of Kingston (NY); On-site; USD 36,000 - 40,000; Full time

Job summary

Kingston Catholic School in Kingston, NY is seeking an Administrative Assistant / Front Office Administrator to be the friendly first contact for students, parents, faculty, staff, and visitors, ensuring a welcoming environment and smooth office operation.

This full-time role supports the Principal and school community with clerical duties, attendance, scheduling, data entry, and communications, while upholding confidentiality and Catholic values.

Qualifications

• High school diploma required; associate degree or higher preferred.
• Experience in an office, administrative, or Catholic school setting is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to learn and effectively utilize school information systems (FACTS SIS, FACTS Tuition).
• Strong organizational, time-management, and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Confidentiality and professionalism at all times.
• Proficiency in Spanish is highly desirable.

Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional, courteous, and welcoming manner.
• Answer, screen, and direct incoming phone calls, emails, and other correspondence.
• Maintain student attendance records and assist with daily attendance reporting.
• Maintain student and staff files in a confidential, accurate, and organized manner.
• Support the Principal and faculty with scheduling, photocopying, mailings, data entry, filing, and other clerical duties.
• Assist with school communications, meetings, and special events as needed.
• Maintain front office organization and oversee office supplies, placing orders when necessary.
• Handle confidential information with professionalism, discretion, and integrity.
• Assist with school information systems, including FACTS SIS, FACTS Tuition.
• Uphold the values and mission of Kingston Catholic School and the Catholic school community in all interactions.
• Perform other duties as assigned by the Principal.

Skills

Microsoft Office

SIS knowledge (FACTS)

Organizational skills

Communication

Spanish language

Education

High school diploma

Associate degree or higher

Tools

FACTS SIS

FACTS Tuition

Job description

Kingston Catholic School in Kingston, NY is seeking an Administrative Assistant / Front Office Administrator to be the friendly first contact for students, parents, faculty, staff, and visitors, ensuring a welcoming environment and smooth office operation.

This full-time role supports the Principal and school community with clerical duties, attendance, scheduling, data entry, and communications, while upholding confidentiality and Catholic values.