Principal’s Front Office Administrator

Archdiocese of New York; City of Kingston (NY); On-site; USD 36,000 - 42,000; Full time

Job summary

Kingston Catholic School invites applications for an Administrative Assistant / Front Office Administrator. This full-time role supports the Principal and staff, serves as the first point of contact for students, families, and visitors, and ensures smooth office operations at Kingston Catholic School in Kingston, NY.

The ideal candidate is organized, professional, and customer-focused, with strong Microsoft Office skills and the ability to manage multiple tasks with discretion.

Qualifications

• High school diploma required
• Associate's degree or higher preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to learn school information systems (FACTS SIS, FACTS Tuition)
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication
• Confidentiality and professionalism
• Spanish language skills desirable

Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional, courteous, and welcoming manner
• Answer, screen, and direct incoming phone calls, emails, and other correspondence
• Maintain student attendance records and assist with daily attendance reporting
• Maintain student and staff files in a confidential, accurate, and organized manner
• Support the Principal and faculty with scheduling, photocopying, mailings, data entry, filing, and other clerical duties
• Assist with school communications, meetings, and special events as needed
• Maintain front office organization and oversee office supplies, placing orders when necessary
• Handle confidential information with professionalism, discretion, and integrity
• Assist with school information systems, including FACTS SIS, FACTS Tuition
• Uphold the values and mission of Kingston Catholic School and the Catholic school community in all interactions
• Perform other duties as assigned by the Principal

Job description

Kingston Catholic School invites applications for an Administrative Assistant / Front Office Administrator. This full-time role supports the Principal and staff, serves as the first point of contact for students, families, and visitors, and ensures smooth office operations at Kingston Catholic School in Kingston, NY.

The ideal candidate is organized, professional, and customer-focused, with strong Microsoft Office skills and the ability to manage multiple tasks with discretion.