School Office & Attendance Coordinator

Sylvania; Findlay (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

Findlay City Schools is seeking a Building Administrative Assistant to provide clerical and customer service support in the middle school office, aiding administrators, staff, students, families, and the community while upholding confidentiality and professionalism.

The role involves greeting visitors, handling calls, maintaining attendance, assisting with registrations and records, preparing communications, coordinating substitutes, and supporting meetings and events.

Qualifications

• High school diploma or equivalent required.
• Clear verbal and written communication.
• Strong organizational and interpersonal abilities.
• Ability to maintain confidentiality and professionalism.
• Experience with office software and student information systems preferred.

Responsibilities

• Serve as primary contact for visitors, students, staff, and families.
• Provide clerical and administrative support to building staff.
• Maintain attendance records and assist with communications.
• Answer calls, emails, and other inquiries professionally.
• Assist with student registration, enrollment, and records requests.
• Prepare correspondence, forms, newsletters, and communications.
• Maintain confidential student and staff records.
• Coordinate substitute coverage and assist with absences.
• Support scheduling of meetings and building events.
• Manage office supplies and purchasing.
• Assist with state reporting and testing coordination.
• Support discipline documentation.
• Assist during emergencies per safety procedures.
• Perform other duties as assigned by principal or district
• Any other duties by Building Principal.

Skills

Communication skills

Organizational skills

Interpersonal skills

Attention to detail

confidentiality

Multitasking

Professionalism

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Student information systems

Job description

Findlay City Schools is seeking a Building Administrative Assistant to provide clerical and customer service support in the middle school office, aiding administrators, staff, students, families, and the community while upholding confidentiality and professionalism.

The role involves greeting visitors, handling calls, maintaining attendance, assisting with registrations and records, preparing communications, coordinating substitutes, and supporting meetings and events.