School Office & Administration Specialist

Hartfordschools; Hartford (CT); On-site; USD 41,000 - 56,105; Full time

Job summary

A public school network in Hartford is seeking an Office Assistant to perform clerical and bookkeeping duties. The candidate will manage reception tasks, maintain attendance records, and ensure effective communication. Proficiency in Microsoft Office is required, alongside a high school diploma or GED. The position offers a salary ranging from $41,000 to $56,105. This role is integral to supporting the administrative functions and requires excellent interpersonal skills.

Responsibilities

• Perform general receptionist duties.
• Maintain attendance sheets.
• Type correspondence and memos.
• Photocopy and collate materials.
• Answer telephones and screen calls.
• Attend computer and job skills training.
• Perform bookkeeping duties.

Skills

Knowledge of bookkeeping principles and practices

Proficient in Microsoft Windows, PowerPoint, Excel, Outlook

Ability to work under stressful conditions

Effective relationship building

Ability to use Standard English grammar

Basic arithmetical computation

Ability to work with diverse groups

Education

High school diploma or GED supplemented by business courses

Tools

Microsoft Office Suite

Job description

POSTING NUMBER:N178-2526

POSTING DATE:December 17, 2025

CLOSING DATE:Until Filled

POSITION:Office Assistant

LOCATIONS:Hartford Public High School

REPORTS TO:Principal

PRIMARY FUNCTIONS: Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Perform general receptionist duties.
• Perform general bookkeeping duties.
• Answer telephones and screen incoming calls.
• Attend computer and job skills training as requested during work hours.
• Photocopy/collate materials.
• Maintain attendance sheets.
• Type correspondence, memos and other communications.
• Perform other related clerical duties as assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• Knowledge of bookkeeping principles and practices where necessary.
• Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.
• Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.
• Ability to establish and maintain effective relationships with staff.
• Ability to exercise tact and courtesy in dealing with the public, students, and staff.
• Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.
• Ability to make basic arithmetical computations and speed and accuracy.
• Must possess a high school diploma or GED supplemented by business courses.
• Ability to work under stressful conditions and work within difficult time constraints.
• Ability to work effectively with diverse groups.
• Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment at 860-695-8731.

CERTIFICATION REQUIREMENTS: Non-certified.

SALARY AND TERMS OF EMPLOYMENT: Salary in accordance with Hartford Federation of School Secretaries, 2018-2024 Salary Grid (095-12), $41,000-$56,105. Twelve-month work year

UNION AFFILIATION: The Hartford Federation of School Secretaries (HFSS)

APPLICATION PROCEDURE: To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at https://app.hirenimble.com/jobs/hartford. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. Candidates will be contacted directly by hiring managers for interviews.

An Equal Employment Opportunity and Affirmative Action Employer, M/F/V/D

Note: This posting does not necessarily reflect vacancies in the respective subject area and is solely intended to generate a talent pool for current and future certified teaching opportunities.The above description covers the principle duties and responsibilities of the position.The description should not, however, be construed as a complete listing of all duties or as a contract.In all cases, these relationships, functions, and their applications are subject to change by the superintendent of schools.

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