High School Office Assistant – Full-Time, School-Year

ESSEX HIGH SCHOOL; Essex Junction (VT); Presencial; USD 32.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Generous PTO

Paid vacation days

Medical Insurance

Dental Insurance

Life Insurance

Retirement plan

Tuition reimbursement

Descripción de la vacante

Essex High School is seeking a full-time Office Assistant to support the main office, handling front desk duties, communications, event coordination, and clerical tasks.

The role involves welcoming students and families, maintaining records, supporting administrators and finance, and coordinating with staff and community partners while upholding confidentiality. Immediate start; 40 hours/week during the school year; pay $23.51+/hour.

Formación

• Minimum of two years of relevant administrative experience or equivalent education/training.
• Experience working with adolescents and/or demonstrated ability to work effectively with high school students.
• Strong technology skills and the ability to learn and effectively use new systems.

Responsabilidades

• Welcome students, families, staff, and visitors; answer phones and respond to questions; manage mail, supplies, equipment, records, and other day-to-day clerical and office functions.
• Maintain records and databases; manage supplies, equipment, lockers, and lost and found; maintain evacuation lists; and support other office systems.
• Assist with calendars, appointments, correspondence, meeting minutes, special projects, school events, and other administrative needs.
• Process financial documents, maintain financial records, assist with bookkeeping, collect and disburse funds, complete deposits, and provide support to school finance and activities staff.
• Prepare and distribute information to students, families, staff, and the community through email, websites, social media, newsletters, announcements, and other channels.
• Respond to questions and requests, coordinate services, serve as a liaison with families and community partners, and help resolve concerns while maintaining confidentiality.

Conocimientos

Two years administrative experience

Experience with high school students

Strong technology skills

Educación

Equivalent education/training

Descripción del empleo

High School Office Assistant – Full-Time, School-Year

Starting Date: Immediately

Job Description

Essex High School is seeking a full-time Office Assistant to provide administrative support for the high school’s main office. This position supports daily school operations through front office services, communications, event coordination, and clerical and logistical support for the administrative team.

The Office Assistant is often the first point of contact for students, families, staff, and the public and helps maintain a welcoming, professional, and organized school environment.

What You’ll Do

• Support the main office: Welcome students, families, staff, and visitors; answer phones and respond to questions; manage mail, supplies, equipment, records, and other day-to-day clerical and office functions.
• Support school operations: Maintain records and databases; manage supplies, equipment, lockers, and lost and found; maintain evacuation lists; and support other office systems.
• Support administrators: Assist with calendars, appointments, correspondence, meeting minutes, special projects, school events, and other administrative needs.
• Support financial operations: Process financial documents, maintain financial records, assist with bookkeeping, collect and disburse funds, complete deposits, and provide support to school finance and activities staff.
• Coordinate communications: Prepare and distribute information to students, families, staff, and the community through email, websites, social media, newsletters, announcements, and other channels.
• Serve as a resource for students and families: Respond to questions and requests, coordinate services, serve as a liaison with families and community partners, and help resolve concerns while maintaining confidentiality, professionalism, and a welcoming, inclusive school environment.
• Collaborate with school and community partners: Coordinate activities, exchange information, and help resolve questions or concerns with administrators, staff, families, district offices, vendors, community organizations, and others.
• Maintain confidentiality and professionalism: Protect confidential information, follow district policies and regulations, and contribute to an inclusive and respectful school environment.

Pay

Pay: $23.51+/hour, based on experience

Schedule

Schedule: Full-time, 40 hours/week, school-year position with additional paid workdays during select school breaks, including summer. Immediate start available!

Benefits

• Generous paid time off
• Paid school vacation days—full-time school-year employees receive five paid school vacation days each school year, increasing to eight paid days beginning in the 2027–28 school year
• Medical and dental insurance
• Life insurance
• Retirement plan with up to a 6% employer contribution
• Tuition reimbursement

Qualifications

• Minimum of two years of relevant administrative experience or equivalent education/training
• Previous experience working with adolescents and/or demonstrated ability to work effectively with high school students
• Knowledge of and appreciation for high school-aged students, with the ability to see students as whole people and respond to their individual needs
• Strong technology skills and the ability to learn and effectively use new systems

Preferred Qualifications

• Knowledge of school operations
• Bookkeeping/accounting experience and/or training
• Experience with restorative practices and de-escalation techniques
• Experience in social work, community outreach, or other settings working with students and families
• Experience working in a busy office environment

Commitment to Diversity & Inclusion

Our district vision is: "Growing hearts and minds, for a better today and tomorrow: every day, every way, every one."

EWSD is committed to building a culturally diverse and inclusive environment. Successful candidates must be committed to working effectively with diverse community populations and are expected to strengthen such capacity if hired. Candidates with experience living or working in another country, the ability to fluently speak more than one language, and/or peace corp experience are encouraged to apply.

EWSD conducts thorough screenings of all applicants being recommended for hire, which may include contacting references not listed on your application. Selected individuals are subject to criminal records background checks and child and adult abuse registry checks. Any offer of employment will be contingent upon acceptable results of these checks at the sole discretion of the Superintendent or his/her designee.

Position Details

Position Type: Full-Time School Year

Salary: $23.51 to $26.92 Per Hour

Job Categories

Support Staff > Accounting/Bookkeeping

Support Staff > Administrative Assistant

Support Staff > Receptionist

Support Staff > Secretary

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required.

Contact Information

• Donald Van Nostrand, Principal
• ESSEX HIGH SCHOOL
• Phone: [phone]
• Email: [e-mail]