School Office Assistant — Clerical & Records Support

Alpine School District; Eagle Mountain (UT); On-site; USD 26,000 - 35,000; Full time

Job summary

Alpine School District is seeking an Office Assistant to provide clerical and administrative support at a school site. The role involves answering phones, processing forms, coordinating with staff, and helping keep records accurate and up-to-date.

This is a non-contract, no-benefits position with an 8-hour day (40 hours per week) and an hourly rate of $14.71. Candidates should have a high school diploma or equivalent and be comfortable handling payments, communications with the public, and

Qualifications

• High school diploma or equivalent.
• Job related experience is desired.

Responsibilities

• Answers telephone calls (e.g. many District operational inquiries, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
• Implements processes and projects (e.g. college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of of site activities and processes.
• Implements site processes (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Education

High school diploma or equivalent

Job description

Alpine School District is seeking an Office Assistant to provide clerical and administrative support at a school site. The role involves answering phones, processing forms, coordinating with staff, and helping keep records accurate and up-to-date.

This is a non-contract, no-benefits position with an 8-hour day (40 hours per week) and an hourly rate of $14.71. Candidates should have a high school diploma or equivalent and be comfortable handling payments, communications with the public, and