Office Assistant - Secondary

Alpine School District; Lindon (UT); On-site; USD 19,000 - 23,000; Full time

Job summary

Alpine School District is seeking an Office Assistant to provide clerical and administrative support at a school site. This non-contract role offers 4 hours per day with an hourly rate of $14.64, and no benefits as stated.

Responsibilities include answering phones, processing documents and mailings, distributing materials, maintaining records, and supporting site administrators with college/career procedures and routine communications. 16+ age requirement and a high school diploma are noted.

Qualifications

• Age 16 or older.
• High school diploma or equivalent.
• Job-related experience is desirable.

Responsibilities

• Answers telephone calls for screening, transferring, inquiries, or messages.
• Assists with processing documents, forms, mailings, and materials for distribution.
• Attends department or in-service meetings to gather information.
• Collects payments for events to finalize transactions and secure funds.
• Distributes materials to intended recipients.
• Implements processes and site projects to ensure proper execution of activities.
• Maintains up-to-date site processes and records per guidelines and rules.
• Monitors students referred for illness or disciplinary actions to ensure welfare.
• Prepares standardized documents (letters, calendars, notices) for information sharing.
• Performs other related duties to support efficient operation of the unit.

Job description

Non-contract, No Benefits

Hours a day: 4 Hours

Hourly rate: $14.64

Contact Information

• Name: Kate Ross


• Phone: [phone]


• Email: [e-mail]

The job of Office Assistant is done for the purpose/s of providing clerical and administrative support to assigned school site personnel; performing functionality specific to site administrator assignment (i.e. career/college specialty);communicating information to staff and the public; providing necessary implementation of functions; keeping complete and accurate records; and providing information and direction as may be requested.

Essential Functions

• Answers telephone calls (e.g. many District operational inquiries, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.


• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.


• Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.


• Collects payments for a variety of events (e.g. fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.


• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.


• Implements processes and projects (e.g. college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of of site activities and processes.


• Implements site processes (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.


• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.


• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.


• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties.


• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

• age 16+


• High school diploma or equivalent.


• Job related experience is desired.