School Office Administrator & Scheduling Specialist

Cleveland Heights University Heights City Schools; Bluestone (OH); On-site; USD 34,000 - 46,000; Full time

Job summary

Cerified administrative secretary position at Baumgardner Middle School within Cleveland Heights University Heights City Schools. The role provides essential secretarial support to the principal and ensures smooth operation of the main office.

The schedule is 7.5 hours per day, 5 days per week, 215 days per year, from 7:30 a.m. to 4:00 p.m., with responsibilities including document preparation, calendar management, and office coordination.

Qualifications

• High School Diploma required; pre-employment skill test may be required.
• Excellent interpersonal and organizational skills are essential.
• Advanced office administration skills demonstrated by training or experience.
• Proficiency with computers and office software (Google Suite, Word, Excel, PowerPoint).

Responsibilities

• Maintains confidentiality and serves as personal assistant to administrators.
• Manages calendars and schedules meetings; book appointments and organize events.
• Greets visitors, answers/directs calls, takes messages and responds to inquiries.
• Creates and formats documents (letters, memos, emails, spreadsheets, slides).
• Processes mail and shipments; verifies contents with packing lists and purchase orders.
• Monitors record-keeping procedures and maintains asset inventory records; assists with budgets.

Skills

Interpersonal skills

Organizational skills

Communication skills

Confidentiality

Education

High School Diploma

Tools

Google Suite

Microsoft Word

Excel

PowerPoint

Job description

Cerified administrative secretary position at Baumgardner Middle School within Cleveland Heights University Heights City Schools. The role provides essential secretarial support to the principal and ensures smooth operation of the main office.

The schedule is 7.5 hours per day, 5 days per week, 215 days per year, from 7:30 a.m. to 4:00 p.m., with responsibilities including document preparation, calendar management, and office coordination.