School Office Administrator (Payroll & Records)

Springfield Empowerment Zone Partnership; Springfield (MA); On-site; USD 38,000 - 54,000; Full time

Job summary

Springfield Public Schools in Western Massachusetts seeks an administrative professional to support the Office of the Principal and school operations. You will handle attendance logs, records, and correspondence, ensuring accuracy and timeliness.

Key duties include maintaining PowerSchool data, payroll-related preparations, purchasing via MUNIS, welcoming visitors, and assisting staff. A high school diploma and Civil Service eligibility are required, with strong organization skills and the

Qualifications

• Civil Service Eligibility
• High School graduate
• Ability to type, word process and proofread letters and documents
• Strong organizational and interpersonal skills
• Ability to perform duties with minimal supervision
• Willingness to work on the schedule that coincides with school hours

Responsibilities

• Maintains a Daily Teacher Attendance Log, keeps records of staff time and related records for substitute teachers and collaboration with Assistant Principal.
• Maintains PowerSchool technology with updated pupil information.
• Maintains updated records on the School staff.
• Performs word processing, typing and proofreading of letters and memoranda.
• Prepares School’s TLM Payroll, Supplemental pays and submits them to the Payroll Department.
• Prepares MUNIS requisitions and maintains purchase orders.
• Welcomes visitors, responds to inquiries and directs them to the appropriate person.
• Operates fax and copying machines to duplicate forms, bulletins and notices.
• Organizes and maintains office files.
• Answers the telephone, takes messages, and forwards them to the appropriate personnel.
• Provides support to the Principal, Assistant Principal and other main office staff.
• Performs any other tasks as directed by the Principal and Assistant Principals.

Skills

Typing & proofreading

Organizational skills

Interpersonal skills

Minimal supervision

School hours alignment

Education

High School graduate

Tools

PowerSchool

Job description

Springfield Public Schools in Western Massachusetts seeks an administrative professional to support the Office of the Principal and school operations. You will handle attendance logs, records, and correspondence, ensuring accuracy and timeliness.

Key duties include maintaining PowerSchool data, payroll-related preparations, purchasing via MUNIS, welcoming visitors, and assisting staff. A high school diploma and Civil Service eligibility are required, with strong organization skills and the