2026- 2027 Office Manager

Baystate Academy Charter Public School; Springfield (MA); On-site; USD 52,000 - 62,000; Full time

Job summary

Baystate Academy Charter Public School in Springfield, MA seeks an Office Manager who performs advanced administrative work supporting student services and maintains official student records. The role requires meticulous data handling and a proactive approach to family communication.

The Office Manager will manage PowerSchool, enrollment processes, lottery administration, and state reporting, while assisting with master class scheduling and daily school operations.

Qualifications

• Advanced administrative work supporting student services
• Maintains official student records and handles data entry
• Promotes positive relationships with parents and the public

Responsibilities

• Maintain PowerSchool and ensure data accuracy
• Enter student demographic, attendance, enrollment, class schedule, grades, and reporting
• Manage student lottery, distribute applications, and report results to DESE
• Coordinate enrollment processes and respond to transfer requests
• Assist in scheduling and maintaining student records and master class schedules
• Prepare and submit student reports to DESE and other agencies
• Update school website, calendars, and social media as needed
• Coordinate Parent Council and liaise with families and community resources

Skills

Data entry

PowerSchool

Student records

Family communications

Tools

PowerSchool

SIMS

EPIMS

DESE reporting systems

Job description

2026- 2027 Office Manager

Baystate Academy Charter Public School Baystate Academy Charter Public School - Springfield, Massachusetts Open in Google Maps

This job is also posted in Baystate Academy Charter Public School

Job Details

Job ID: 2688906
Application Deadline: Posted until filled
Re-Posted: Sep 17, 2026 4:00 AM (UTC)

Job Description

Job Title: Office Manager

Supervision: Principal

POSITION SUMMARY: Under the supervision of the Principal, the Office Manager performs varied advanced administrative work unique to the support of all student services activities. The Office Manager maintains official student records and implements administrative policies and procedures that apply to students and families. This also includes promoting a positive relationship with parents and the general public.

• Maintain the school’s student information system (PowerSchool), insuring student data accuracy and quality.
• Responsible for entering student demographic, attendance, enrollment, class schedule, teacher schedule, grades, and state/federal reporting and state standardized test results.
• Responsible for the student lottery. Creation and distribution of lottery applications and informational meetings. Reporting results to DESE. Notifying families of lottery results.
• Responsible for the student enrollment process. Checks immunization forms; requests records from other schools for students who are transferring; withdraws students leaving the school; forwards records to the next school if applicable. Maintain updated forms based on changes to state and federal requirement and mandates.
• Support the development of the master class schedule and assignment of students to classes.
• Maintains records and files for student information. To include hard copies, annual record keeping in compliance to our record and retention policies.
• Submit student reports to DESE for SIMS, EPIMS, SCS and any other type of student related reports.
• Distributes, collects and mails quarterly progress reports and report card to students. File return documents after each grading period.
• Prepares and submits monthly enrollment count, ethnic student count, and other counts as requested. Coordinates distribution and collection of federal survey forms.
• Coordinate the preparation, translation and distribution of the school correspondence to families in writing or by phone.
• Monthly audit of student attendance and change in demographics data via SIMS reporting. This includes monitoring the status of student withdrawals and reasoning for non-enrollments.
• Responsible for updating school web site, monthly calendar and social media vehicles.
• Coordinate Parent Council.
• Serves as liaison between student, home, school, and community resources such as family services agencies.
• Works with professional personnel, students, and parents to help students be successful in school by making available information to increase the understanding of specific elements that may be attributed to problems

related to emotional, physical, academic, and economic areas.

• Update BACPS parent handouts pertaining to Family Engagement information and referral sources and distribute to all other staff members, as appropriate.
• Ensure student data accuracy by developing and implementing standardized process around data entry, quality assurance and reporting of student information.
• Provide backup coverage for Business Manager and Office Clerk.
• Assist Executive Director with all aspects of student recruitment:marketing materials, answering parent questions, processing applications, lottery organization, working with parents/guardians to complete enrollment information.

Position Type: Full-Time

Contact Information

• Timothy Sneed
• 2001 Roosevelt Avenue
• Springfield, Massachusetts 01104
• Phone: [phone]
• Email: [e-mail]