Temporary Office Manager - #118395

Rochester; Rochester (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

Rochester Public Schools in Rochester, MN, seeks a Full-time Office Manager to provide clerical support to the site administrator, supervise secretaries, and serve as the primary building contact for the public, parents, and staff. The role is a 1.0 temporary position on or around January 19, 2027 through the end of the school year, 8 hrs/day, Monday to Friday.

The position includes maintaining budgets, handling requisitions and purchase orders, tracking attendance, managing building security,

Qualifications

• Strong human relations skills with students, parents, staff and the public.
• Proficient in Microsoft Word, Excel, Access; Skyward experience preferred.
• Excellent telephone communication.
• Ability to handle frequent interruptions and refocus.
• Organize, prioritize and work independently in a team setting.
• Must complete Medication Administration Training or be willing to enroll.

Responsibilities

• Provides clerical support to the site administrator.
• Provides work direction for secretaries, and assists paraprofessionals.
• Primary building contact person for public, parent/guardian, and staff.
• Maintains budgets and extracurricular accounts.
• Processes requisitions, purchase orders, and mileage reimbursements.
• Maintains staff attendance records and substitute assignments.
• Maintains building security clearance and issues building keys.
• Facilitates necessary paperwork for Staff Development for the building.
• Coordinates conferences, open houses, graduation and other school functions.
• Performs other duties as assigned by supervisor.

Skills

Human relations

Telephone skills

Time management

Independent work

Medication Administration Training

Tools

Microsoft Word

Excel

Access

Skyward

Job description

WORK SCHEDULE : Full-time, 1.0 Temporary Office Manager position available on or around January 19, 2027 through the end of the school year, 8 hrs./per day; Monday - Friday

WORK CALENDAR : Click link to view calendar with work days.

2026-2027 Clerical 210 Day Calendar

CLASSIFICATION : B-2-4

Click link below to review the 2024-2026 Clerical Contract containing salary schedule.

Clerical Contract 2024-2026

Hiring Manager: Rob Scripture, Phoenix Principal

If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4251 or [e-mail]

Job Summary:

• Provides clerical support to the site administrator.
• Provides work direction forsecretaries, and assists with paraprofessionals..
• Primary building contact person for public, parent/guardian, and staff.
• Maintains budgets and extracurricular accounts.
• Processes requisitions, purchase orders, and mileage reimbursements.
• Maintains staff attendance records and substitute assignments.
• Maintains building security clearance and issues building keys.
• Facilitates necessary paperwork for Staff Development for the building.
• Coordinates conferences, open houses, graduation and other school functions.
• Performs other dutiesas assigned bysupervisor.

Qualifications:

• Strong human relations skills in dealing with students, parents, teachers, administrators, co-workers and the public.
• Computer skills, experience and proficiency with the following programs: Microsoft Word, Excel and Access; experience with Skyward preferred.
• Strong telephone skills.
• Must have ability to handle frequent interruptions and refocus easily.
• Must be able to organize, prioritize, and work independently in a team setting.
• Must have completed or be willing to enroll in and complete the Medication Administration Training Course.

Required Dispositions:

In addition, the specific skills/educational qualifications for this include:

• Believes that all students can attain high levels of learning.
• Takes responsibility for the learning of ourstudents and his/her own performance.
• Possesses the knowledge and skills to build effective educational experiences that benefit all students.
• Functions as an effective member of the educational/school team.
• Won't shy away from today's educational challenges.
• Utilizes effective interpersonal skills.
• Has a proven track record of success.
• Works with great integrity

Commitment to Equity:

Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve.We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.

https://www.rochesterschools.org/equity-statement

Common and Shared Accountabilities for All Positions

Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

District Information:

To learn more about Rochester Public Schools, visit www.rochesterschools.org.

All qualified applicants will be considered without regard to protected characteristics such as race, color, religion, sex, national origin, age, or disability.