Secondary Office Manager - #118734

Rochester; Rochester (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

Rochester Public Schools is seeking a dedicated clerical professional to support the site administrator and lead administrative staff. You will manage budgets, requisitions, and attendance while serving as the main contact for families and staff.

The role requires strong interpersonal skills, proficiency with Word/Excel/Access, and experience with Skyward or similar systems. On-site work and collaboration with a diverse school community are essential.

Qualifications

• Strong human relations skills in dealing with students, parents, teachers, administrators, co-workers and the public.
• Proficient with Microsoft Word, Excel and Access; Skyward experience preferred.
• Strong telephone skills.
• Ability to handle frequent interruptions and refocus easily.
• Ability to organize, prioritize, and work independently in a team setting.
• Must have completed or be willing to enroll in and complete the Medication Administration Training Course.

Responsibilities

• Provides clerical support to the site administrator.
• Provides work direction for secretaries, and assists with paraprofessionals.
• Primary building contact person for public, parent/guardian, and staff.
• Maintains budgets and extracurricular accounts.
• Processes requisitions, purchase orders, and mileage reimbursements.
• Maintains staff attendance records and substitute assignments.
• Maintains building security clearance and issues building keys.
• Facilitates necessary paperwork for Staff Development for the building.
• Coordinates conferences, open houses, graduation and other school functions.
• Performs other duties as assigned by supervisor.

Skills

Strong interpersonal skills

Microsoft Word

Excel

Access

Skyward experience

Strong telephone skills

Organizational skills

Tools

Skyward

Job description

WORK SCHEDULE:8 hours per day; Monday - Friday; 7:00 a.m. - 3:30 p.m.

WORK CALENDAR: 260 duty days per year

Click link to review the 2026-2027 260 Day Calendar

CLASSIFICATION:B-2-4

Click link below to review the 2024-2026 Clerical Contract containing salary schedule.

Clerical Contract 2024-2026

If you have questions about the job position, contact the hiring manager.Isaac Matzek;[e-mail]

If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4219 or [e-mail].

Job Summary

• Provides clerical support to the site administrator.
• Provides work direction forsecretaries, and assists with paraprofessionals.
• Primary building contact person for public, parent/guardian, and staff.
• Maintains budgets and extracurricular accounts.
• Processes requisitions, purchase orders, and mileage reimbursements.
• Maintains staff attendance records and substitute assignments.
• Maintains building security clearance and issues building keys.
• Facilitates necessary paperwork for Staff Development for the building.
• Coordinates conferences, open houses, graduation and other school functions.
• Performs other dutiesas assigned bysupervisor.

Qualifications

• Strong human relations skills in dealing with students, parents, teachers, administrators, co-workers and the public.
• Computer skills, experience and proficiency with the following programs: Microsoft Word, Excel and Access; experience with Skyward preferred.
• Strong telephone skills.
• Must have ability to handle frequent interruptions and refocus easily.
• Must be able to organize, prioritize, and work independently in a team setting.
• Must have completed or be willing to enroll in and complete the Medication Administration Training Course.

Required Dispositions

In addition, the specific skills/educational qualifications for this include:

• Believes that all students can attain high levels of learning.
• Takes responsibility for the learning of ourstudents and his/her own performance.
• Possesses the knowledge and skills to build effective educational experiences that benefit all students.
• Functions as an effective member of the educational/school team.
• Won't shy away from today's educational challenges.
• Utilizes effective interpersonal skills.
• Has a proven track record of success.
• Works with great integrity

Commitment to Equity

Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve.We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.

https://www.rochesterschools.org/equity-statement

All qualified applicants will be considered without regard to protected characteristics such as race, color, religion, sex, national origin, age, or disability.

Common and Shared Accountabilities for All Positions

Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

District Information

To learn more about Rochester Public Schools, visit www.rochesterschools.org

All qualified applicants will be considered without regard to protected characteristics such as race, color, religion, sex, national origin, age, or disability.