School Office Administrator

Applitrack; United States; On-site; USD 32,000 - 46,000; Full time

Job summary

Applitrack seeks a School Secretary/Administrative Assistant to provide clerical and administrative support at a school site under the supervision of the principal. Responsibilities include handling events, records, correspondence, mail, and coordination of other clerical staff.

The role requires strong organization, teamwork and confidentiality, with proficiency in Google Suite and Microsoft Office. A 230-day work calendar is typical for this role.

Qualifications

• High school diploma or equivalent.
• Associates degree preferred in business, math, word processing or related field.
• Shorthand or speed writing skills desirable.
• Office management experience preferred.

Responsibilities

• Assist in planning and scheduling school events and activities.
• Maintain documents, files and records for up-to-date reference and audit trail.
• Prepare purchase orders for submission to the district's accounting/finance office.
• Maintain inventories of supplies and materials.
• Assist visitors to the office including students, parents, substitutes.
• Answer telephone calls and provide information to callers.
• Distribute incoming mail and send outgoing mail.
• Schedule appointments with students, parents and staff.
• Evaluate situations and direct to appropriate personnel for resolution.
• Respond to inquiries from students, parents and employees.

Skills

Communication

Time management

Office software

Confidentiality

Customer service

Problem solving

Multitasking

Diversity awareness

Education

High school diploma

Associate's degree

Bachelor's degree preferred

Tools

Google Suite

Excel

Word

Outlook

PowerPoint

Job description

Applitrack seeks a School Secretary/Administrative Assistant to provide clerical and administrative support at a school site under the supervision of the principal. Responsibilities include handling events, records, correspondence, mail, and coordination of other clerical staff.

The role requires strong organization, teamwork and confidentiality, with proficiency in Google Suite and Microsoft Office. A 230-day work calendar is typical for this role.