School Administrative Coordinator

Applitrack; Sanford (ME); On-site; USD 28,000 - 37,000; Full time

Job summary

Applitrack is seeking an Administrative Assistant at Sanford Middle School to provide clerical and secretarial support to school administrators. The role includes preparing notices, coordinating events, handling records, and assisting with budgets and reports.

The position requires high school graduation and strong skills in Word, Excel, and Google Suite, with attention to confidentiality and effective communication. Limited travel to meetings may be required.

Qualifications

• High school diploma or equivalent.
• Shorthand or speed writing skills desirable.

Responsibilities

• Prepares, copies and distributes notices and memoranda for staff awareness.
• Assists in planning and scheduling school events and maintaining calendars for events.
• Maintains documents, files and records for compliance and audit trails.
• Prepares purchase orders and submits to the district accounting/finance office.
• Maintains inventories of supplies and materials; assists visitors to the office.
• Answers calls and provides information with professionalism; handles sensitive information.
• Distributes mail and sends outgoing mail.
• Interprets inquiries and facilitates communication among parties.
• Prepares and prints quarterly honor roll reports and student certificates.
• Prepares quarterly progress reports calendars and annual report cards.
• Prepares attendance letters monthly and assists budget requests.

Skills

Office software

Communication

Data entry

Clerical tasks

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Google Suite

Job description

Applitrack is seeking an Administrative Assistant at Sanford Middle School to provide clerical and secretarial support to school administrators. The role includes preparing notices, coordinating events, handling records, and assisting with budgets and reports.

The position requires high school graduation and strong skills in Word, Excel, and Google Suite, with attention to confidentiality and effective communication. Limited travel to meetings may be required.