School Office Administrator

Montgomery-Public-Schools; Foley (AL); On-site; USD 28,000 - 42,000; Full time

Job summary

Montgomery-Public-Schools in Foley, Alabama seeks a School Clerk to support daily office operations, data entry, records management, and communications with staff, students, parents, and the public.

The role requires strong organizational skills, proficiency with word processing and data entry software, and the ability to maintain confidentiality and meet attendance standards. Ten or twelve month term; non-exempt.

Qualifications

• High school diploma or equivalent.
• Successful work experience in a comparable position, preferred.
• Suitability criteria per Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Knowledge of general office procedures, filing and record keeping.
• Proficiency in oral and written communication.
• Effective interpersonal skills with diverse people.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Knowledge of word processing and data entry software and office applications.
• Organizational data/files management and time management.
• Calm demeanor and good judgment in emergencies.
• Courtesy, initiative in dealing with students, parents, faculty, and the public.
• Ability to communicate electronically and submit required reports.
• Physical ability to perform responsibilities and remain seated as needed.
• Punctuality and regular attendance.
• Other Board-required qualifications.

Responsibilities

• Demonstrates support for the school system's vision and priorities.
• Performs duties professionally and courteously.
• Types, enters data, organizes/retrieves files, submits reports, handles correspondence.
• Assists with routine clerical tasks for secretary, bookkeeper, receptionist, and administrators.
• Communicates via email or electronic messaging as needed.
• Supervises office assistants and volunteers as assigned.
• Exhibits teamwork and collaboration skills.
• Maintains high ethical standards.
• Shows initiative in assigned responsibilities.
• Posts/records and files correspondence and reports as directed.
• Reacts calmly in emergencies on the telephone or front desk.
• Assists with meeting preparations and events.
• Participates in training to increase skills.
• Adheres to security rules and safety standards.
• Maintains confidentiality of school/workplace matters.
• Duties performed in a courteous, professional manner.
• Identifies problems and opportunities for improvement.
• Reports issues to appropriate personnel.
• Responds to inquiries and feedback timely.
• Maintains and submits reports/records accurately and timely.
• Uses equipment properly and supervises care of tools and inventory.
• Serves on committees and representative groups as required.
• Adheres to policies and regulations.
• Reports absences and takes leave per policy.
• Performs any other duties as assigned by principal or supervisors.

Skills

Office procedures

Filing and records

Oral and written communication

Interpersonal skills

Time management

Data entry

Word processing

Digital communication

Attention to detail

Professionalism

Education

High school diploma or equivalent

Tools

Word processing software

Data entry software

Job description

Montgomery-Public-Schools in Foley, Alabama seeks a School Clerk to support daily office operations, data entry, records management, and communications with staff, students, parents, and the public.

The role requires strong organizational skills, proficiency with word processing and data entry software, and the ability to maintain confidentiality and meet attendance standards. Ten or twelve month term; non-exempt.