Clerk

Montgomery-Public-Schools; Foley (AL); On-site; USD 28,000 - 42,000; Full time

Job summary

Montgomery-Public-Schools in Foley, Alabama seeks a School Clerk to support daily office operations, data entry, records management, and communications with staff, students, parents, and the public.

The role requires strong organizational skills, proficiency with word processing and data entry software, and the ability to maintain confidentiality and meet attendance standards. Ten or twelve month term; non-exempt.

Qualifications

• High school diploma or equivalent.
• Successful work experience in a comparable position, preferred.
• Suitability criteria per Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Knowledge of general office procedures, filing and record keeping.
• Proficiency in oral and written communication.
• Effective interpersonal skills with diverse people.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Knowledge of word processing and data entry software and office applications.
• Organizational data/files management and time management.
• Calm demeanor and good judgment in emergencies.
• Courtesy, initiative in dealing with students, parents, faculty, and the public.
• Ability to communicate electronically and submit required reports.
• Physical ability to perform responsibilities and remain seated as needed.
• Punctuality and regular attendance.
• Other Board-required qualifications.

Responsibilities

• Demonstrates support for the school system's vision and priorities.
• Performs duties professionally and courteously.
• Types, enters data, organizes/retrieves files, submits reports, handles correspondence.
• Assists with routine clerical tasks for secretary, bookkeeper, receptionist, and administrators.
• Communicates via email or electronic messaging as needed.
• Supervises office assistants and volunteers as assigned.
• Exhibits teamwork and collaboration skills.
• Maintains high ethical standards.
• Shows initiative in assigned responsibilities.
• Posts/records and files correspondence and reports as directed.
• Reacts calmly in emergencies on the telephone or front desk.
• Assists with meeting preparations and events.
• Participates in training to increase skills.
• Adheres to security rules and safety standards.
• Maintains confidentiality of school/workplace matters.
• Duties performed in a courteous, professional manner.
• Identifies problems and opportunities for improvement.
• Reports issues to appropriate personnel.
• Responds to inquiries and feedback timely.
• Maintains and submits reports/records accurately and timely.
• Uses equipment properly and supervises care of tools and inventory.
• Serves on committees and representative groups as required.
• Adheres to policies and regulations.
• Reports absences and takes leave per policy.
• Performs any other duties as assigned by principal or supervisors.

Skills

Office procedures

Filing and records

Oral and written communication

Interpersonal skills

Time management

Data entry

Word processing

Digital communication

Attention to detail

Professionalism

Education

High school diploma or equivalent

Tools

Word processing software

Data entry software

Job description

Job Title – School Clerk

Supervised by/Reports to: Principal

FLSA Status: Non-exempt

Job Goal:

• To perform assigned clerical duties efficiently and effectively.
• To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.

Qualifications:

1. High school diploma or equivalent.

2. Successful work experience in a comparable position, preferred.

3. Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.

4. Knowledge of general office procedures, electronic and manual filing and record keeping.

5. Demonstrated proficiency in oral and written communication skills.

6. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups

7. Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

8. Knowledge of the operation word processing and data entry software, and office computer applications.

9. Ability to organize files and data, prioritize tasks, and manage time efficiently.

10. Ability to remain calm and use good judgment in emergency situations.

11. Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.

12. Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school information.

13. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

14. Ability to engage in prolonged sitting.

15. Ability to be punctual and in regular attendance.

16. Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

1. Demonstrates support for the school system and its vision, goals and priorities.

2. Performs duties and represents the school in a courteous, positive and professional manner.

3. Types, enters data, organizes and retrieves files, prepare and submits reports, handles correspondence as assigned, and performs various school clerical functions as directed.

4. Assists when needed in routine office and/or clerical tasks to support activities of secretary, bookkeeper, receptionist, principal, or other administrators as needed.

5. Communicates by email or electronic messaging as needed.

6. Supervises office assistants and/or office volunteers as assigned.

7. Exhibits interpersonal and collaboration skills to work as an effective team member.

8. Models and maintains high ethical standards.

9. Demonstrates initiative in the performance of assigned responsibilities.

10. Posts/records and file correspondence and reports as directed.

11. Reacts quickly and calmly in an emergency situation on the telephone or at the front desk.

12. Assists school personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences.

13. Participates in the training programs offered to increase skill and proficiency related to assignment.

14. Ensures adherence to security rules and safety standards.

15. Maintains appropriate confidentiality regarding school/workplace matters.

16. Performs duties in a courteous and professional manner.

17. Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

18. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

19. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.

20. Maintains and submits reports, records, and correspondence in a timely and accurate manner.

21. Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.

22. Serves on school system committees, tasks forces, and representative groups as required.

23. Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.

24. Reports absences and takes leave in accordance with Board policies and procedures.

25. Performs any other job-related duties as assigned by the principal and/or supervisor(s).

Terms of Employment:

Ten or twelve month position in accordance with Board’s salary schedule.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Baldwin County Board of Education policy on evaluation of classified personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.