School Leadership Admin Assistant I — Exec Scheduling & Budgets

Irving ISD; Irving (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

IRVING INDEPENDENT SCHOOL DISTRICT is seeking an Administrative Assistant I in School Leadership to ensure smooth operations for the Executive Director of Secondary Schools. You will manage confidential information and coordinate calendars, meetings, and district communications with staff, parents, and the public.

The role requires a high school diploma or GED, at least three years of related experience, and strong skills in Microsoft Office, Google Suite, and modern office tools.

Qualifications

• High School Diploma or GED required.
• General office equipment knowledge and basic accounting principles.
• Proficient typing, word processing and file maintenance.
• Strong organizational, communication and interpersonal skills.
• Ability to operate with various applications and district programs.
• Microsoft Office Suite and Google Suite proficiency; videoconferencing tools.
• Bilingual English/Spanish preferred.
• Ability to work under pressure and manage multiple projects; strong proofreading/writing.
• Proficiency with Munis and school budget concepts.

Responsibilities

• Perform secretarial duties for the Executive Director of Secondary Schools.
• Receive calls, take messages, schedule appointments, and maintain calendars.
• Organize information and materials for meetings requested by Executive Directors.
• Secure locations and data for office and district-wide meetings.
• Perform budgeting tasks including budgets, requisitions, POs and travel.
• Monitor, process, and submit payroll reports as required.
• Assist in compiling information for administrative reports.
• Maintain compliance with state, district, and school policies.
• Manage incoming/outgoing mail for Executive Directors.
• Prepare presentations and attend meetings to take notes/minutes.
• Enter online work orders, emails, and purchase orders as directed.
• Assist campus secretaries and principals with Munis and budgets.

Skills

MS Office Suite

Google Workspace

Bilingual EN/ES

Calendar management

Typing / Word processing

Interpersonal skills

Verbal & written communication

Proficiency with district programs

Education

High School Diploma or GED

Tools

Munis

Job description

IRVING INDEPENDENT SCHOOL DISTRICT is seeking an Administrative Assistant I in School Leadership to ensure smooth operations for the Executive Director of Secondary Schools. You will manage confidential information and coordinate calendars, meetings, and district communications with staff, parents, and the public.

The role requires a high school diploma or GED, at least three years of related experience, and strong skills in Microsoft Office, Google Suite, and modern office tools.