Executive Admin Assistant – Curriculum & Instruction

Irving Independent School District; Irving (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Irving Independent School District seeks an Administrative Assistant I to support the Executive Director of Curriculum & Instruction. The role involves clerical duties across English/Spanish bilingual programs, calendar management, meeting coordination, and light accounting tasks in a fast-paced department of Academic Services.

Starting salary varies with experience; this full-time position requires strong organizational skills, proficiency in Google and Microsoft Suite, and the ability to

Qualifications

• High School Diploma or GED required.
• 3+ years of clerical/secretary experience or equivalent background.
• Proficient in typing, word processing, and file maintenance.
• Knowledge of general office equipment and basic accounting principles.
• Strong organizational, communication, and interpersonal skills.
• Ability to operate a computer and basic applications; familiarity with district programs and accounting procedures.
• Proficiency in Google and Microsoft Suite.
• Bilingual English/Spanish preferred; ability to work under pressure.

Responsibilities

• Perform administrative duties for the Executive Director of Curriculum & Instruction/Teaching and Learning programs.
• Receive calls, take messages, schedule appointments, and maintain calendars.
• Organize information and materials for meetings; secure locations and data for office and district-wide meetings.
• Handle budget, requisitions, purchase orders, work orders, bus requests, and travel arrangements per district guidelines.
• Process mail and payroll reports as required; assist in preparing administrative reports.
• Maintain confidentiality and compliance with state, district, and school policies.
• Assist in preparing presentations and taking notes during meetings; provide minutes when needed.

Skills

General office equipment

Basic accounting principles

Typing/word processing

File maintenance

Organizational skills

Communication skills

Interpersonal skills

Computer peripherals

district programs

District accounting procedures

Problem solving

Bilingual (English/Spanish preferred)

Works well under pressure

Google Suite

Microsoft Office Suite

Education

High School Diploma or GED

3+ years clerical/secretary experience

Tools

Google Suite

Microsoft Office Suite

Job description

Irving Independent School District seeks an Administrative Assistant I to support the Executive Director of Curriculum & Instruction. The role involves clerical duties across English/Spanish bilingual programs, calendar management, meeting coordination, and light accounting tasks in a fast-paced department of Academic Services.

Starting salary varies with experience; this full-time position requires strong organizational skills, proficiency in Google and Microsoft Suite, and the ability to