Administrative Specialist, Planning & Data Services

Irving ISD; Irving (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

IRVING INDEPENDENT SCHOOL DISTRICT seeks an Administrative Assistant I for Planning, Evaluation, and Research Services to support the Executive Director and department staff. You will prepare agendas, correspondence, reports, and help maintain data and budgets, while coordinating meetings and travel arrangements.

The ideal candidate will have a High School Diploma or GED, 5 years of clerical experience, strong MS Office skills, and effective communication.

Qualifications

• High School Diploma or GED required.
• Educational Aide II or Secretary III Paraprofessional certificate preferred.

Responsibilities

• Perform administrative duties for Executive Director of Performance, Outcomes and Data.
• Provide administrative services to all staff of the Division of Performance, Outcomes and Data.
• Prepare and maintain board meeting agenda items for Performance, Outcomes and Data.
• Prepare correspondence, memos, reports, charts, schedules, contracts, resolutions, and legal documents as directed by leadership.
• Compose and prepare data requests and reports for district personnel, patrons, and public.
• Maintain school boundaries information in eSchoolPlus and School Site Locator; respond to questions.
• Prepare and distribute enrollment reports; reconcile student counts between SIS and campus head counts.
• Assist with district-level meetings and events: scheduling, securing locations, RSVPs, data prep, setup/cleanup.
• Create work orders, emails, and purchase orders as directed.
• Maintain budgets and ensure compliance with district policies.
• Attend meetings and compile minutes; manage departmental records and travel arrangements.

Skills

Microsoft Office

Customer service

Organization

Communication

Time management

Multitasking

Proofreading & writing

Budgets & accounting

General office equipment

District software systems

Bilingual (Spanish) a plus

Education

High School Diploma or GED

Paraprofessional certificate preferred

Tools

Microsoft Word

Excel

PowerPoint

Google Sheets

Google Forms

Survey tools

Job description

IRVING INDEPENDENT SCHOOL DISTRICT seeks an Administrative Assistant I for Planning, Evaluation, and Research Services to support the Executive Director and department staff. You will prepare agendas, correspondence, reports, and help maintain data and budgets, while coordinating meetings and travel arrangements.

The ideal candidate will have a High School Diploma or GED, 5 years of clerical experience, strong MS Office skills, and effective communication.