School Front Office Specialist (Part-Time)

Apple Montessori Schools; Kinnelon (NJ); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Job summary

Apple Montessori Schools is seeking a highly organized Administrative Assistant for our Towaco and Kinnelon, NJ locations. You will be the first point of contact for families, staff, and visitors, ensuring smooth daily operations and a welcoming front office.

The role requires 2+ years of administrative experience, strong communication skills, and proficiency with MS Word, Excel, and Outlook. Hours are 12:00 pm–6:30 pm, Monday–Friday, in a non-exempt, hourly role.

Qualifications

• 2+ years of administrative or office experience, preferably in a school or educational setting.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
• Excellent organizational skills and attention to detail.
• Ability to multi-task in an office setting.

Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• Support school leadership with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Assist in coordinating school events and staff meetings
• Assist with enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Skills

Administrative experience

Verbal communication

Written communication

Interpersonal skills

Multi-tasking

Education

High school diploma

Associate/Bachelor's degree preferred

Tools

MS Word

MS Excel

Outlook

Job description

Apple Montessori Schools is seeking a highly organized Administrative Assistant for our Towaco and Kinnelon, NJ locations. You will be the first point of contact for families, staff, and visitors, ensuring smooth daily operations and a welcoming front office.

The role requires 2+ years of administrative experience, strong communication skills, and proficiency with MS Word, Excel, and Outlook. Hours are 12:00 pm–6:30 pm, Monday–Friday, in a non-exempt, hourly role.