School Front Office & Attendance Coordinator

Mayfield Junior School of the Holy Child Jesus; Pasadena (CA); On-site; USD 27,552 - 30,307; Full time

Job summary

Mayfield Junior School of the Holy Child Jesus in Pasadena is seeking an Administrative Assistant to provide front office support, greet visitors, answer phones, and assist with campus access and security monitoring.

The role includes supporting the Academic Administration, maintaining attendance, coordinating with directors, and handling daily tasks with intermediate Excel and Word skills.

Qualifications

• Intermediate to advanced Excel and Word skills.
• Ability to operate a computer and enter data accurately.
• Ability to prioritize and perform multiple tasks calmly.

Responsibilities

• Answer and direct all incoming calls.
• Greet visitors and maintain campus security.
• Assist with SchoolPass sign-in and visitor logs.
• Help students with routine needs and sign-out procedures.
• Support Middle and Lower School Directors and WCLT tasks.
• Stay informed about on-campus events to guide visitors.
• Compile and maintain daily attendance records.
• Coordinate transportation for field trips.
• Manage front office and mail room supplies.
• Perform other duties as assigned.

Skills

Excel

Word

Education

High School Diploma

Associate degree in related field (preferred)

Tools

MS Office

Job description

Mayfield Junior School of the Holy Child Jesus in Pasadena is seeking an Administrative Assistant to provide front office support, greet visitors, answer phones, and assist with campus access and security monitoring.

The role includes supporting the Academic Administration, maintaining attendance, coordinating with directors, and handling daily tasks with intermediate Excel and Word skills.