Administrative Assistant - Full-time/Temporary (34629)

Mayfield Junior School of the Holy Child Jesus; Pasadena (CA); On-site; USD 27,552 - 30,307; Full time

Job summary

Mayfield Junior School of the Holy Child Jesus in Pasadena is seeking an Administrative Assistant to provide front office support, greet visitors, answer phones, and assist with campus access and security monitoring.

The role includes supporting the Academic Administration, maintaining attendance, coordinating with directors, and handling daily tasks with intermediate Excel and Word skills.

Qualifications

• Intermediate to advanced Excel and Word skills.
• Ability to operate a computer and enter data accurately.
• Ability to prioritize and perform multiple tasks calmly.

Responsibilities

• Answer and direct all incoming calls.
• Greet visitors and maintain campus security.
• Assist with SchoolPass sign-in and visitor logs.
• Help students with routine needs and sign-out procedures.
• Support Middle and Lower School Directors and WCLT tasks.
• Stay informed about on-campus events to guide visitors.
• Compile and maintain daily attendance records.
• Coordinate transportation for field trips.
• Manage front office and mail room supplies.
• Perform other duties as assigned.

Skills

Excel

Word

Education

High School Diploma

Associate degree in related field (preferred)

Tools

MS Office

Job description

Job Details

Job Location: Mayfield Junior School - Pasadena, CA 91101

Position Type: Full Time

Education Level: High School

Salary Range: $20.00 - $22.00 Hourly

Travel Percentage: None

Job Shift: Day

Job Category: Education

Temporary Position – Expected Duration: August 2026 – February 2027

SUMMARY

Responsible for performing administrative support and assistance duties for the Front Office including meeting and greeting guests, answering phones, directing traffic and assisting with campus access and security monitoring, ensuring accurate attendance for students. Additionally, the Administrative Assistant is responsible for supporting the work of the Academic Administration.

RESPONSIBILITIES

• Answers and directs all incoming calls
• Greet visitors and assist in keeping the campus secure by screening visitors to campus
• Help visitors to sign in to campus through SchoolPass and use of visitor logs and badges
• Assist students with periodic needs, for example, if they are leaving early, contacting their parents. Follow all procedures to make sure parents sign their students out correctly through SchoolPass
• Administrative tasks as assigned for the Middle School Director, Lower School Director, and the Whole Child Leadership Team (WCLT)
• Stay up-to-date on-campus events and activities to better direct visitors and students
• Compiles and maintains daily attendance records
• Assist in transportation arrangements for field trips and overnight trips
• Maintain Lounge supplies (order coffee, milk, etc.)
• Maintain front office and mail room supplies and organization
• All other duties as assigned

QUALIFICATIONS

• Ability to prioritize and perform multiple tasks in a calm, friendly, and organized manner
• Ability to successfully complete duties in an environment with constant interruptions and distractions
• Ability to operate a computer and enter data accurately
• Candidate should have intermediate to advanced Excel and Word skills and be a quick learner, able to learn new software/computer programs quickly

EDUCATION AND EXPERIENCE

• Associates degree in related field preferred
• Administrative assistant experience; or equivalent combination of education and experience
• Experience in an independent school and/or not-for-profit environment preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is