Montessori Front Office & Admissions Coordinator

Oak Knoll Montessori School; Pasadena (CA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Full benefits after 90 days

Collaborative environment

Professional growth opportunities

Job summary

Oak Knoll Montessori School in Pasadena, CA is seeking an Administrative Assistant to support the daily school office operations. The role involves greeting families, managing communications, maintaining records, and assisting leadership with administrative tasks.

The ideal candidate is organized, professional, and comfortable in a fast-paced, family-facing environment. 2+ years of admin experience and proficiency with Google Workspace are required.

Qualifications

• 2+ years of administrative or office management experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.
• Proficiency with Google Workspace; familiarity with school mgmt software a plus.
• Ability to manage multiple priorities and maintain composure in a busy, family-facing environment.

Responsibilities

• Serve as a welcoming first point of contact for families, staff, and visitors.
• Manage front-office operations, including sign-in/out, logs, and campus communications.
• Support enrollment and admissions administration (tours, inquiries, materials).
• Maintain accurate student and family records including emergency contacts.

Skills

Administrative experience

Communication skills

Organization

Multitasking

Montessori familiarity

Education

12 ECE units

Tools

Google Workspace

Transparent Classroom

Bloomz

Job description

Oak Knoll Montessori School in Pasadena, CA is seeking an Administrative Assistant to support the daily school office operations. The role involves greeting families, managing communications, maintaining records, and assisting leadership with administrative tasks.

The ideal candidate is organized, professional, and comfortable in a fast-paced, family-facing environment. 2+ years of admin experience and proficiency with Google Workspace are required.