School Front Office & Admissions Administrator

Ummah Jobs; Fresno (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Al-Azhar Islamic Academy in Fresno, California is seeking a professional School Secretary to be the first point of contact for students, parents, staff, and visitors. You will handle calls, emails, registrations, and records with a focus on accuracy and confidentiality.

The role requires strong organizational skills, proficiency in MS Office and Google Workspace, and a collaborative approach to school operations. Prior experience in education is a plus.

Qualifications

• High school diploma required; associate or bachelor's degree preferred.
• Experience in an educational, administrative, or office setting preferred.
• Strong computer skills, including Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and professionalism.
• Experience with student information systems or school management software is a plus.
• Bilingual (English/Arabic) preferred but not required.

Responsibilities

• Greet and assist parents, students, visitors, and staff in a courteous, professional manner.
• Manage incoming phone calls, emails, and school correspondence.
• Maintain student records, attendance, and enrollment documentation.
• Assist with student registration and admissions processes.
• Prepare letters, reports, newsletters, and school communications.
• Support tuition billing, payment tracking, and financial recordkeeping.
• Manage office supplies and coordinate purchasing requests.
• Assist with scheduling meetings, events, and school activities.
• Maintain confidential student and personnel records.
• Coordinate with teachers and administration regarding school operations.
• Support compliance documentation for accreditation, licensing, and school programs.
• Assist with transportation, lunch programs, and other school services as needed.

Skills

Communication

Organization

Multitasking

Microsoft Office

Google Workspace

Bilingual EN/AR

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Student Information System

Job description

Al-Azhar Islamic Academy in Fresno, California is seeking a professional School Secretary to be the first point of contact for students, parents, staff, and visitors. You will handle calls, emails, registrations, and records with a focus on accuracy and confidentiality.

The role requires strong organizational skills, proficiency in MS Office and Google Workspace, and a collaborative approach to school operations. Prior experience in education is a plus.