School Finance Operations Coordinator

Charter Schools USA Inc.; Gonzales (LA); On-site; USD 42,000 - 65,000; Full time

Job summary

Charter Schools USA Inc. seeks a Business Operations Coordinator to oversee accounts payable and receivable for multiple schools and to manage NEI payroll using Paylocity. The role also ensures accurate benefits package administration within the network payroll system.

You will support the Senior Accountant, coordinate with school leaders and directors, and maintain accurate financial records while upholding CSUSA’s mission and values in daily operations.

Qualifications

• Demonstrates enthusiasm and commitment toward the mission, vision and values of the organization.
• Possesses strong time management and organizational skills and the ability to prioritize effectively.
• Has the ability to establish and maintain effective working relationships with school leaders, Business Managers, and Directors
• As unique situations present themselves, the employee must be sensitive to organizational needs, employee goodwill, and the public image.
• Possesses excellent communication skills: oral (including presentations), Written, Interpersonal (active listening), Negotiating and Influencing
• Has the ability to consistently be at work, be on time, follow instructions, respond to management direction, and solicit feedback to improve performance.
• Is proficient experience with Microsoft Office and email communication.
• Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Strives to implement best practices and positive character education.

Responsibilities

• Operate and maintain accounts payable and accounts receivable for the schools.
• Fully understand the school's payroll system, Paylocity.
• Fully understand and implement the school's benefits packages.
• Managing accounts payable for multiple entities, ensuring bills are paid timely and per vendor terms.
• Receiving, processing, verifying, and reconciling invoices
• Ensuring proper approvals obtained prior to any payments.
• Charging expenses to accounts and cost centers.
• Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies along with Business Manager
• Monitoring benefit payments and managing set up of payments via check or ACH. Ensuring all benefits paid timely.
• Reconciling account transactions with the general ledger
• Organization and maintenance of invoices for reference and audit purposes
• Keeping informed of best practices in accounts payable
• Support Senior Accountant in reconciliations as needed.
• Track, reconcile and follow up on any amounts that are receivable, this may include the following: District/state funding, Grants, Rent Collections
• Responsible for the timely submission of NEI payroll on a semi-monthly basis
• Review and submit employee reimbursements.

Skills

Time management

Organizational skills

Communication skills

Interpersonal skills

Negotiating and Influencing

Tools

Microsoft Office

Paylocity

Job description

Charter Schools USA Inc. seeks a Business Operations Coordinator to oversee accounts payable and receivable for multiple schools and to manage NEI payroll using Paylocity. The role also ensures accurate benefits package administration within the network payroll system.

You will support the Senior Accountant, coordinate with school leaders and directors, and maintain accurate financial records while upholding CSUSA’s mission and values in daily operations.