Business Ops Coord - Louisiana

Charter Schools USA Inc.; Gonzales (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Charter Schools USA is seeking a Business Operations Coordinator to manage accounts payable/receivable for multiple schools, ensure payroll accuracy with Paylocity, and implement benefits packages network-wide.

The role requires strong organizational skills, excellent communication, and the ability to collaborate with school leaders and directors to support efficient operations and compliant processes.

Qualifications

• Strong time management and organizational abilities are essential.
• Excellent written and verbal communication skills required.
• Ability to build effective relationships with school leaders and directors.
• Willingness to uphold organizational values and adapt to needs.

Responsibilities

• Operate and maintain accounts payable and accounts receivable for schools.
• Understand and manage Paylocity payroll system.
• Implement and maintain school benefits packages.
• Support payroll processes and reimbursements.
• Assist with reconciliations and general accounting tasks.

Skills

Communication

Time management

Organizational skills

Attention to detail

Team collaboration

Tools

Paylocity

Microsoft Office

Job description

Introduction

As a pioneer in the Charter school movement, CSUSA is one of the fastest-growing education management organizations in the United States, providing a wide variety of educational choices to over 82,000 students in more than 150 schools across Florida, South Carolina, North Carolina, and Louisiana.

Charter Schools USA is an Equal Opportunity Employer.

Overview

As a Business Operations Coordinator, you will be responsible for understanding and implementing accounts payable for schools, accounts receivable, NEI Payroll, and operational processes and procedures. The Business Operations Coordinator will also be responsible for fully understanding and implementing the network and school-based benefits packages within the network-wide payroll system.

Responsibilities

• Operate and maintain accounts payable and accounts receivable for the schools.


• Fully understand the school's payroll system, Paylocity.


• Fully understand and implement the school's benefits packages.

Accounts Payable

• Managing accounts payable for multiple entities, ensuring bills are paid timely and per vendor terms.


• Receiving, processing, verifying, and reconciling invoices.


• Ensuring proper approvals obtained prior to any payments.


• Charging expenses to accounts and cost centers.


• Vendor record maintenance.


• Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies along with Business Manager.


• Monitoring benefit payments and managing set up of payments via check or ACH. Ensuring all benefits paid timely.


• Reconciling account transactions with the general ledger.


• Organization and maintenance of invoices for reference and audit purposes.


• Keeping informed of best practices in accounts payable.

Accounting

• Support Senior Accountant in reconciliations as needed.

Accounts Receivable

• Track, reconcile and follow up on any amounts that are receivable, this may include the following: District/state funding, Grants, Rent Collections.

Payroll

• Responsible for the timely submission of NEI payroll on a semi-monthly basis.


• Review and submit employee reimbursements.


• Full understanding and utilization of the payroll system, Paylocity.

Requirements

• Demonstrates enthusiasm and commitment toward the mission, vision and values of the organization.


• Possesses strong time management and organizational skills and the ability to prioritize effectively.


• Has the ability to establish and maintain effective working relationships with school leaders, Business Managers, and Directors


• As unique situations present themselves, the employee must be sensitive to organizational needs, employee goodwill, and the public image.


• Posesses excellent communication skills: oral (including presentations), Written, Interpersonal (active listening), Negotiating and Influencing


• Has the ability to consistently be at work, be on time, follow instructions, respond to management direction, and solicit feedback to improve performance.


• Is proficient with Microsoft Office and email communication.


• Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.


• Strives to implement best practices and positive character education.

Job Requirements

• Minimum 2 years' experience with bookkeeping functions.


• Minimum of 2 years' experience working in Human Resources, Finance/Accounting and HRIS systems.


• Understanding of Employee life cycle and processes.


• Understanding of and commitment to the organization's values.


• Excellent communication skills.


• May perform other duties assigned.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual school working conditions.


• May be noisy during high student traffic.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimal physical exertion required.


• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is exempt from the overtime provisions of the Fair Labor Standards Act.