Education Operations & HR Coordinator

Charter Schools USA Inc.; Town of Florida, Northern (NY, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Charter Schools USA (CSUSA) is seeking a School Operations Coordinator to help the School Operations Administrator maintain complete, confidential records for financial, operational, and HR functions at the school level.

You will handle bank deposits, receipts, disbursements, payroll coordination, and HR paperwork while ensuring accuracy and compliance. The role supports HR, SIS, and Time & Attendance systems, with a focus on confidentiality and efficiency.

Qualifications

• Associates or higher in Accounting, Finance, or related field.
• At least 2+ years in a professional environment; educational setting preferred.
• Knowledge and practical experience beyond basic bookkeeping.
• Proficiency with MS Word, Excel, QuickBooks.

Responsibilities

• Maintain financial records and assist monthly statements.
• Make bank deposits per company policy.
• Submit receipts and disbursements in a timely manner.
• Monitor balances of school-based checking accounts.
• Assist payroll in resolving outstanding payroll checks.
• Collect returned checks and follow up promptly.
• Review invoices with Principal and School Operations Administrator for approval.
• Assist HR with open enrollment and benefit meetings.

Skills

Computer basics

Math aptitude

Communication

Multitasking

Calm under pressure

Education

Associates or higher in Accounting/Finance

Tools

MS Word

Excel

QuickBooks

Job description

Charter Schools USA (CSUSA) is seeking a School Operations Coordinator to help the School Operations Administrator maintain complete, confidential records for financial, operational, and HR functions at the school level.

You will handle bank deposits, receipts, disbursements, payroll coordination, and HR paperwork while ensuring accuracy and compliance. The role supports HR, SIS, and Time & Attendance systems, with a focus on confidentiality and efficiency.