School District Office Administrator

Montgomery-Public-Schools; Birmingham (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

Jefferson County Board of Education is seeking a Central Office Secretary to support staff with efficient office operations and confidential records.

The role emphasizes strong communication, data handling, and collaboration across departments. You will manage schedules, prepare documents for Board agendas, and ensure timely reporting while maintaining professional, courteous interactions with the public.

Qualifications

• High school diploma required.
• Ability to meet suitability criteria under state law.
• Knowledge of general office procedures and software tools.
• Strong communication skills, both oral and written.
• Interpersonal skills and teamwork.
• Ability to prioritize, manage multiple tasks, and meet deadlines.
• Capable of data management and producing reports.

Responsibilities

• Assists staff with office management, correspondence, and clerical tasks.
• Manages projects, schedules, and information to support system goals.
• Responds to questions and requests from schools and the public.
• Prepares information for Board agenda and reports.
• Maintains filing systems, minutes, reports, and confidential records.
• Uses office software to complete duties and prepares required reports.

Skills

General office procedures

Oral and written communication

Interpersonal skills

Independent work

Data management & reporting

Technology proficiency

Punctuality & attendance

Education

High school diploma

Tools

Spreadsheets

Word processing

Databases

Presentation software

Job description

Jefferson County Board of Education is seeking a Central Office Secretary to support staff with efficient office operations and confidential records.

The role emphasizes strong communication, data handling, and collaboration across departments. You will manage schedules, prepare documents for Board agendas, and ensure timely reporting while maintaining professional, courteous interactions with the public.