School Administrative Specialist

Alabama State Department of Education; Birmingham (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

The Jefferson County School System is seeking an Administrative Assistant to provide essential clerical support to the office and school administrators.

You will enter data, file records, prepare reports, handle correspondence, and assist with enrollment and attendance tasks, using word processing and data-entry software.

The role requires a high school diploma, strong communication skills, reliability, and the ability to manage multiple tasks with accuracy and discretion.

Qualifications

• High school diploma or equivalent required.
• Successful work experience in a comparable position preferred.
• Ability to meet suitability criteria under Alabama Child Protection Act.
• Strong communication skills, both oral and written.
• Proficiency with office software and data reporting.

Responsibilities

• Provide administrative support to office staff and administration.
• Enter data, organize files, and prepare reports.
• Handle correspondence and maintain student records.
• Assist with enrollment processes and attendance reporting.
• Maintain confidentiality and adhere to policies.

Skills

Office procedures

Data entry

Record keeping

Oral and written communication

Technology use for reporting

Education

High school diploma or equivalent

Tools

Word processing software

Data entry software

Office computer applications

Job description

The Jefferson County School System is seeking an Administrative Assistant to provide essential clerical support to the office and school administrators.

You will enter data, file records, prepare reports, handle correspondence, and assist with enrollment and attendance tasks, using word processing and data-entry software.

The role requires a high school diploma, strong communication skills, reliability, and the ability to manage multiple tasks with accuracy and discretion.