School Counseling Office Assistant & Records Coordinator

Hill 35; Boerne (TX); Hybrid; USD 40,782,000 - 55,195,000; Full time

Job summary

Boerne ISD is seeking a Counselor Secretary to provide clerical support in the school counseling office under moderate supervision. The role involves maintaining confidential student records and assisting the counseling staff.

Responsibilities include data entry for counselors, coordinating the campus mentor program, assisting with assemblies, and handling calls and scheduling. Requires a high school diploma and fingerprinting clearance.

Qualifications

• Proficient in Google Drive and Google programs (Docs, Sheets, Forms, and Slides).
• Knowledge of general office procedures.
• Proficient keyboarding and file maintenance skills.
• Ability to follow verbal and written instructions.
• Ability to meet established deadlines.
• Excellent organizational, communication, and interpersonal skills.
• Ability to maintain accurate and auditable records.
• Ability to perform a variety of tasks often changing assignment on short notice with some direction.

Responsibilities

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Greeting and prioritizing student's needs in the counseling office.
• Data entry for counselors.
• Coordinate and support the campus mentor program, including scheduling, communication, and documentation.
• Assist school counselors in the planning and facilitation of student assemblies and related events.
• Support students by helping connect them with school supplies and other necessary resources to meet their needs.
• Compile, maintain, and file all reports, records, and other documents as required.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.
• Adhere to all applicable federal and state laws, State Board of Education rules, board policies, and district regulations.
• Follow established campus and district routines to ensure compliance and consistency in operations.
• Daily attendance at work and punctuality are essential functions of the job.
• Maintain confidentiality.
• Performs other duties as assigned.

Skills

Google Drive

Office procedures

Typing

Record keeping

Communication

Time management

Organizational skills

Interpersonal skills

Adaptability

Education

High school diploma or GED

Job description

Boerne ISD is seeking a Counselor Secretary to provide clerical support in the school counseling office under moderate supervision. The role involves maintaining confidential student records and assisting the counseling staff.

Responsibilities include data entry for counselors, coordinating the campus mentor program, assisting with assemblies, and handling calls and scheduling. Requires a high school diploma and fingerprinting clearance.