Counselor's Secretary, IS

PECAN TRAIL IS; College Station (TX); Sur place; USD 19 000 - 23 000; Plein temps

Résumé du poste

PECAN TRAIL IS in College Station, TX, seeks a Counselor's Secretary to support the school counseling office and maintain confidential student records. The role involves routine clerical work under supervision and coordination with the principal/counselor.

Requirements include a high school diploma or GED, two years of secretarial experience, and proficiency with word processing, spreadsheets, and databases. The position is full-time, non-exempt, with a wage of $13.85–$16.88 per hour.

Qualifications

• Knowledge of general office procedures.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets and databases, and do word processing.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignment on short notice with some direction.
• Effective organizational, communication, and interpersonal skills.

Responsabilités

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.
• Receive, sort & distribute mail, and ensure security and confidentiality of testing materials.
• Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.

Connaissances

General office procedures

Keyboarding

Spreadsheet & database software

Verbal & written instructions

Multi-tasking

Organization & interpersonal skills

Formation

High school diploma or GED

Description du poste

Counselor's Secretary, IS

College Station ISD PECAN TRAIL IS - College Station, Texas Open in Google Maps

This job is also posted in College Station ISD

Job Details

Job ID: 5959888
Application Deadline: Dec 31, 2026 11:59 PM (Central Standard Time)
Posted: Oct 14, 2026 5:00 AM (UTC)
Starting Date: Oct 30, 2026

Job Description

Job Title: Secretary,Counselor IS

Reports to: Principal/Cunselor

Dept/Campus: Assigned Campus

Wage Status: Non- Exempt

Pay Grade: Paraprofessional - PG 3

Work Days: 187

Position Type: Full-Time

Salary: $13.85 to $16.88 Per Hour

Primary Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification: High school diploma or GED

Special Knowledge/Skills:

• Knowledge of general office procedures
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets and databases, and do word processing
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice with some direction
• Effective organizational, communication, and interpersonal skills

Experience:

• Two years of secretarial experience, preferably in a public education environment
• One year clerical experience in office setting

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.

Other

• Receive, sort & distribute mail, and ensure security and confidentiality of testing materials.
• Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Maintains confidentiality.
• Follow district safety protocols and emergency procedures.
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Brittany Cain , Principal
• PECAN TRAIL IS
• Phone: [phone]
• Email: [e-mail]