School Administrative Support Specialist

Loudoun County Public Schools; Sterling (VA); On-site; USD 30,000 - 32,000; Full time

Job summary

Loudoun County Public Schools is seeking a general clerical and administrative support staffer to perform routine office tasks in a school setting, including reception, filing, data entry, word processing, mail handling, and library clerical work. Work is learned quickly within a clear procedural framework.

Qualifications include a High School Diploma or GED, basic English and arithmetic skills, and the ability to operate standard office equipment.

Qualifications

• High School Diploma or GED required.
• Working knowledge of general English vocabulary, spelling, and arithmetic; working knowledge of modern office equipment.
• Ability to compose routine memoranda and letters from general instruction; maintain clerical records and prepare routine reports from such records.
• Ability to operate a computer, printer, scanner, fax machine, phone system, shredder and other general office equipment.
• Good organizational, human relations, and communication skills.

Responsibilities

• Responds to request for information made from the public, parents, staff, and or other interested parties.
• Answers routine questions; directs callers/visitors to appropriate location or staff member.
• Prepares a variety of routine correspondence, logs, information, paperwork, invoices, forms and or other related information to ensure accuracy and completeness.
• Receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
• Files electronic and hard copy documents alphabetically, numerically, or by other prescribed methods established with filing systems.
• Performs routine database maintenance duties including entering data into computerized database programs and systems, editing and correcting data; may produce reports, lists, summaries and other documents that are printed out and distributed.
• Reviews and maintains calendars for school staff; schedules appointments and or meetings; updates bulletin boards; maintains reference files/materials/logs, and other office records.
• May notify central office staff, school staff, and other parties of informational matters requiring their attention.
• Supports library clerical work including managing library materials; maintaining current records; printing overdue notices; assists library users in locating materials and using equipment such as readers, projectors, index files, card catalogs, and computers.

Skills

English proficiency

Communication skills

Organizational skills

Data entry

Education

High School Diploma or GED

Tools

Computer

Printer

Scanner

Fax machine

Phone system

Job description

Loudoun County Public Schools is seeking a general clerical and administrative support staffer to perform routine office tasks in a school setting, including reception, filing, data entry, word processing, mail handling, and library clerical work. Work is learned quickly within a clear procedural framework.

Qualifications include a High School Diploma or GED, basic English and arithmetic skills, and the ability to operate standard office equipment.