School Office Administrator & Records Support

Fairfax County Public Schools; Virginia (IL); On-site; USD 430,000 - 744,000; Full time

Job summary

Fairfax County Public Schools is seeking a detail-oriented general office assistant to support school activities. Responsibilities include answering calls, maintaining records, and preparing documents while assisting administrators and staff.

The position requires basic office skills, confidentiality, customer service, and the ability to work with diverse students, families, and staff. Proficiency with office software and strong communication skills are essential.

Qualifications

• High school diploma or GED (or equivalent).
• Some experience in general office administration or customer service.
• Knowledge of basic business office practices and procedures.
• Proficiency with technology and ability to learn software applications.
• Ability to maintain confidentiality.
• Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members.
• Excellent oral and written communication skills.

Responsibilities

• Performs a variety of general office duties.
• Receives telephone calls and visitors at the assigned school.
• Responds to questions and basic requests for information and routes calls/visitors as needed.
• Assists other employees to accomplish tasks or projects.
• Compiles and distributes information.
• Prepares correspondence, reports, and form letters.
• Maintains and updates files, records, and logs.
• Uses assignment-specific computer applications, software, and peripheral equipment.
• Processes incoming and outgoing mail.
• Maintains and submits time and attendance information.
• May schedule appointments, conferences, or meetings.
• May keep calendars.
• Provides general assistance to administrators and teachers.
• Orders, receives, examines, and distributes supplies.
• May serve as receptionist.
• May assist with student attendance processing and communications with families/guardians.
• Records late arrivals and early departures of students, issues passes.
• May assist in coordinating classroom coverage or substitute services.
• In library: assists librarian with check-in/out, monitors students, shelves materials, inventories, processes new materials.
• Orders equipment and materials and monitors use and maintenance.
• In student services: backs up student services admin assistant, processes transcript requests, attendance records, registrations, withdrawals, transfers.

Skills

Office Administration

Customer Service

Communication

Confidentiality

Tech Proficiency

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Fairfax County Public Schools is seeking a detail-oriented general office assistant to support school activities. Responsibilities include answering calls, maintaining records, and preparing documents while assisting administrators and staff.

The position requires basic office skills, confidentiality, customer service, and the ability to work with diverse students, families, and staff. Proficiency with office software and strong communication skills are essential.