School Administrative Specialist

Mounds View Public Schools; Saint Paul (MN); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid Time Off

Job summary

Mounds View Public Schools is seeking an Administrative Assistant to support front-office operations in a busy school environment. The role involves drafting documents, answering phones, maintaining student records, and assisting staff and families with daily tasks.

The position requires a High School diploma or equivalent and 1–3 years of office experience, strong computer skills, and excellent interpersonal abilities. $29.33/hour with benefits and a 10-month schedule.

Qualifications

• High School graduate or equivalent and one to three years experience in office capacity.
• Excellent human relations skills when dealing with staff, students, and community.
• Ability to read and interpret documents, write reports and correspondence, and communicate effectively with staff, students, parents, community and vendors.
• Proficiency with computers and related software/hardware.

Responsibilities

• Drafts correspondence, types, answers phones, distributes mail, and operates office equipment.
• Maintains computer records (calendar, course information, student data) and updates information.
• Monitors and reports on student records, attendance, and class lists; verifies absences with parents.
• Distributes information to staff and students and manages front-office interactions.
• Administers first aid and medications per district guidelines; coordinates substitutes and time cards.
• Coordinates projects like field trips, registrations, and permits; prepares reports.

Skills

Customer service

Communication

Written communication

Reading & writing

Interpersonal skills

Computer literacy

Education

High school graduate

Tools

Microsoft Office

Job description

Mounds View Public Schools is seeking an Administrative Assistant to support front-office operations in a busy school environment. The role involves drafting documents, answering phones, maintaining student records, and assisting staff and families with daily tasks.

The position requires a High School diploma or equivalent and 1–3 years of office experience, strong computer skills, and excellent interpersonal abilities. $29.33/hour with benefits and a 10-month schedule.