School Administrative Secretary — Smooth Operations

Allentown School District; Allentown (Lehigh County); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal and Sick time

PSERS Retirement Fund

Job summary

Allentown School District seeks an Attendance School Secretary to support administrative functions and maintain confidential HR information. The role schedules appointments, relays information, and assists with records and budget tracking in a busy district office.

Responsibilities include managing mail and files, handling calls, coordinating meetings and travel, preparing agendas and minutes, and supporting supervisors with essential clerical tasks and documentation.

Qualifications

• Two to three years of related experience and/or training.
• Ability to complete assigned administrative tasks accurately while maintaining strict confidentiality of human resources information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply to carry out instructions furnished in written, oral, or diagram form.
• Ability to access the Internet to collect and analyze research on documents, methods, and samples of procedures used in other districts or organizations.
• Proficiency in software programs used routinely in the department, particularly Microsoft Office spreadsheet and word processing applications.
• Consistent record of satisfactory work performance.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential job duties satisfactorily. The requirements listed below are representative of the required knowledge, skills, and abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to perform additional or alternatives to the above qualifications, as determined appropriate and acceptable by the board or superintendent.

Responsibilities

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.
• Assists in maintaining accurate records.
• Organizes and maintains file system, and files correspondence and other records for supervisor.
• Answers and screens supervisor's telephone calls, and arranges conference calls.
• Coordinates supervisor's schedule and makes appointments.
• Greets scheduled visitors and conducts them to appropriate areas or persons.
• Arranges and coordinates travel schedules and reservations.
• Performs secretarial duties and responsibilities as assigned by the supervisor.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records or transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e‑mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Prepares agendas, minutes, and other documentation for meetings.
• Maintains supervisor's budget.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Skills

Experience in clerical work

Confidentiality in HR information

Microsoft Office proficiency

Organizational skills

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Job description

Allentown School District seeks an Attendance School Secretary to support administrative functions and maintain confidential HR information. The role schedules appointments, relays information, and assists with records and budget tracking in a busy district office.

Responsibilities include managing mail and files, handling calls, coordinating meetings and travel, preparing agendas and minutes, and supporting supervisors with essential clerical tasks and documentation.