Special Education Secretary — Administrative Support

Allentown-School-District; Allentown (Lehigh County); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal and Sick time

PSERS Retirement Fund

Job summary

The Allentown City School District is seeking a Special Education Secretary to perform a range of clerical and secretarial duties for the Administration Center in Allentown, PA. This twelve-month position requires accuracy, confidentiality, and proficient use of Microsoft Office tools.

Responsibilities include scheduling, record-keeping, budget tracking, reporting, and coordinating communications with parents, vendors, and staff.

Qualifications

• Two to three years of related experience and/or training.
• Ability to complete assigned administrative tasks accurately while maintaining strict confidentiality of human resources information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply to carry out instructions furnished in written, oral, or diagram form.
• Ability to access the Internet to collect and analyze research on documents, methods, and samples of procedures used in other districts or organizations.
• Proficiency in software programs used routinely in the department, particularly Microsoft Office spreadsheet and word processing applications.
• Consistent record of satisfactory work performance.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).

Responsibilities

• Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and administrative detail by performing the following duties.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.
• Assists in maintaining accurate records in compliance with local, state and/or federal requirements.
• Organizes and maintains file systems, files correspondence and other records.
• Tracks and maintains budgets.
• Generates invoices and purchase requisitions as needed.
• Retrieves/enters information and generates reports from the Human Resource, Financial Management and/or Student Information Systems.
• Composes and types routine correspondence.
• Coordinates supervisor's schedule and makes appointments.
• Greets scheduled visitors and conducts them to appropriate areas or persons.
• Arranges and coordinates travel schedules and reservations.
• Performs secretarial duties and responsibilities as assigned by the supervisor.
• Conducts research and compiles and types statistical reports as required.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records or transcribes minutes of meetings.
• Prepares outgoing mail and correspondence, including email, faxes and monthly bulk mailings as required.
• Orders and maintains supplies and arranges for equipment maintenance.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Skills

related experience

confidentiality

reading comprehension

basic math

internet research

MS Office

Tools

Microsoft Office

Job description

The Allentown City School District is seeking a Special Education Secretary to perform a range of clerical and secretarial duties for the Administration Center in Allentown, PA. This twelve-month position requires accuracy, confidentiality, and proficient use of Microsoft Office tools.

Responsibilities include scheduling, record-keeping, budget tracking, reporting, and coordinating communications with parents, vendors, and staff.