Attendance & Scheduling Secretary

Allentown School District; Allentown (Lehigh County); On-site; USD 24,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal and Sick time

PSERS Retirement Fund

Job summary

Allentown School District is seeking an Attendance Secretary to support administrative operations. The role involves handling schedules, communications, and confidential HR information, while maintaining accuracy in clerical tasks and data management.

Proficiency in MS Office is essential, with a focus on spreadsheets and word processing. A strong record of reliable performance and required clearances are mandatory.

Qualifications

• Two to three years of related experience and/or training.
• Maintain strict confidentiality of HR information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Perform arithmetic using whole numbers, fractions, and decimals.
• Follow instructions written or oral or in diagram form.
• Access the Internet to collect and analyze research on documents and procedures from other districts.
• Proficiency in Microsoft Office, especially Excel and Word.
• Satisfactory work performance history.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential duties; accommodations may be made for disabilities.
• Ability to accept additional duties as determined by supervisor.

Responsibilities

• Schedules appointments, gives information to callers, and relieves officials of clerical work and administrative detail.
• Reads and routes incoming mail; maintains records; organizes and maintains file system.
• Answers supervisor's calls, screens calls, and arranges conference calls.
• Coordinates supervisor's schedule and makes appointments.
• Greets visitors and guides them to appropriate areas.
• Arranges travel schedules and reservations.
• Performs secretarial duties as assigned by the supervisor.
• Coordinates meetings, prepares agendas, reserves facilities, and records minutes.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Maintains supervisor's budget.
• Performs additional tasks as assigned by supervisor.

Skills

Experience

Confidentiality

Reading skills

Math skills

Task execution

Research skills

MS Office

Performance history

Clearances

Job duties

Accommodations

Flexibility

Tools

MS Office

Job description

Allentown School District is seeking an Attendance Secretary to support administrative operations. The role involves handling schedules, communications, and confidential HR information, while maintaining accuracy in clerical tasks and data management.

Proficiency in MS Office is essential, with a focus on spreadsheets and word processing. A strong record of reliable performance and required clearances are mandatory.