School Administrative Secretary: Grade Quick & Scheduling

Chesterfield County Public Schools; Virginia (MN); On-site; USD 27,000 - 46,000; Full time

Benefits offered by this job

Benefits package

Job summary

Chesterfield County Public Schools provides secretarial support to the office and performs a variety of moderately complex tasks under general supervision. The role requires handling sensitive information and coordinating with many stakeholders, including duties around student registration and Grade Quick processes.

The position emphasizes accuracy, sound judgment, and the ability to work with diverse teams in a busy office environment. A comprehensive benefits package is offered.

Qualifications

• Knowledge of office practices and procedures.
• Strong business English and mathematics.
• Typing, operating personal computers, and word-processing equipment.
• Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment with all levels of the school or department.

Responsibilities

• Screens visitors, telephone calls and incoming mail; respond to inquiries that do not require supervisor attention.
• Types, assembles and disseminates reports, handbooks, and correspondence.
• Acts as an information specialist regarding operations and policies.
• Maintains good rapport with internal and external stakeholders.
• Prepares reports and furnishes information upon request from within and outside the organization.
• Performs clerical and routine work to ensure efficient office operation.
• May serve as backup for Time and Attendance and Bookkeeper.
• Schools: responsible for student registration processes, maintaining Synergy, handling records, registering students and withdrawals.

Skills

Office procedures

Communication

Typing

PC literacy

Tools

Word processing software

Personal computers

Office equipment

Job description

Chesterfield County Public Schools provides secretarial support to the office and performs a variety of moderately complex tasks under general supervision. The role requires handling sensitive information and coordinating with many stakeholders, including duties around student registration and Grade Quick processes.

The position emphasizes accuracy, sound judgment, and the ability to work with diverse teams in a busy office environment. A comprehensive benefits package is offered.