Secretary

Chesterfield County Public Schools; Virginia (MN); On-site; USD 27,000 - 46,000; Full time

Benefits offered by this job

Benefits package

Job summary

Chesterfield County Public Schools provides secretarial support to the office and performs a variety of moderately complex tasks under general supervision. The role requires handling sensitive information and coordinating with many stakeholders, including duties around student registration and Grade Quick processes.

The position emphasizes accuracy, sound judgment, and the ability to work with diverse teams in a busy office environment. A comprehensive benefits package is offered.

Qualifications

• Knowledge of office practices and procedures.
• Strong business English and mathematics.
• Typing, operating personal computers, and word-processing equipment.
• Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment with all levels of the school or department.

Responsibilities

• Screens visitors, telephone calls and incoming mail; respond to inquiries that do not require supervisor attention.
• Types, assembles and disseminates reports, handbooks, and correspondence.
• Acts as an information specialist regarding operations and policies.
• Maintains good rapport with internal and external stakeholders.
• Prepares reports and furnishes information upon request from within and outside the organization.
• Performs clerical and routine work to ensure efficient office operation.
• May serve as backup for Time and Attendance and Bookkeeper.
• Schools: responsible for student registration processes, maintaining Synergy, handling records, registering students and withdrawals.

Skills

Office procedures

Communication

Typing

PC literacy

Tools

Word processing software

Personal computers

Office equipment

Job description

• Responsible for Grade Quick processes, report cards, scheduling.

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply we would like for you to consider joining us.

General Description

Provides secretarial support to the office. Performs a variety of moderately complex work within established procedures and standard practices. Work is under general supervision and requires extensive coordination with others. Requires handling of sensitive information and dealing tactfully with the public. Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues. Accuracy and exercise of sound judgment is required.

Job Description

Essential Job Functions

• Screens visitors, telephone calls and incoming mail; personally answering inquiries which in the employee's judgment do not require the supervisor's attention.
• Types, assembles and disseminates reports, handbooks, correspondence, etc.
• Acts as an information specialist regarding a variety of matters related to operations and policies.
• Maintains good rapport with internal and external stakeholders.
• Prepares reports and furnishes information requested from within and outside the organization.
• Performs clerical and routine work required to ensure the efficient operation of the office.
• May serve as backup for Time and Attendance and Bookkeeper.
• Performs other duties as assigned.
• Schools:
• Responsible for all student registration processes, maintaining Synergy, requesting/sending student records, register students, withdraw students, etc.
• Responsible for Grade Quick processes, report cards, scheduling.
• Responsible for Data Steward processes.
• Maintains cumulative and confidential records for all students.

Budgetary Responsibility

N/A

Report Preparation

Data collection and report preparation under supervision

Equipment Operation

Reprographic, telephone switchboard, fax, computer and general office equipment

Contacts

Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues.

Work Direction

N/A

Supervision

N/A

Decision Making

Moderate level of independent decision-making.

Formal Policy-Setting Responsibilities

N/A

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear. The employee is required to stand, walk, stoop and kneel. Some light lifting may be required.

Work Environment

The employee regularly works in an office environment. The noise level in the work environment is quiet to moderate.

Qualifications

Working knowledge of office practices and procedures; the school or department's programs; business English and mathematics. Working skill in typing, operating personal computers, word-processing equipment or other automated office systems. Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment and work with all levels of the school or department.

Additional Job Requirements

Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Compensation

$27,057.88 - $46,012.79

Hours Per Day

8

Days Per Year

183

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.