School Administrative Secretary: Frontline Ops & Scheduling

Glendale Elementary School District #40; Glendale (AZ); On-site; USD 35,000 - 48,000; Full time

Job summary

Glendale Elementary School District #40 is seeking an Administrative Secretary to provide critical secretarial and administrative support to the site principal and leadership team. This role coordinates school activities, manages scheduling, and maintains essential records to ensure smooth operation.

Key responsibilities include communicating with staff, families, and agencies; supervising office staff and volunteers; and ensuring compliance with district guidelines while supporting student

Qualifications

• Proficient with standard office equipment and pertinent software applications.
• Accurate records management and basic bookkeeping ability.
• Bilingual English/Spanish is preferred.

Responsibilities

• Assist the principal with student scheduling and data tracking for efficient placement and safety.
• Collaborate with outside agencies to support students' needs.
• Communicate with staff, parents, students and agencies by phone, letter or in person.
• Coordinate programs and activities to ensure facilities and equipment readiness.
• Maintain documents, files, records and inventories for audit trails.
• Oversee office staff and volunteers to meet work demands.

Skills

Office equipment operation

Record keeping

Basic bookkeeping

Bilingual English/Spanish (preferred)

Education

High school diploma or equivalent

Tools

Office software

Job description

Glendale Elementary School District #40 is seeking an Administrative Secretary to provide critical secretarial and administrative support to the site principal and leadership team. This role coordinates school activities, manages scheduling, and maintains essential records to ensure smooth operation.

Key responsibilities include communicating with staff, families, and agencies; supervising office staff and volunteers; and ensuring compliance with district guidelines while supporting student