School Secretary

Glenoaks Schools; San Fernando (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Glenoaks Christian Elementary School in California is seeking a School Secretary to manage front-office operations, greet visitors, answer calls, and route messages. The role requires organizing records, handling mail, and assisting teachers and substitutes.

The ideal candidate has a High School Diploma, at least two years of school secretarial experience, and competence with word processing and office equipment.

Qualifications

• High School Diploma is required.
• Two years full-time school secretarial experience.
• Computer Savvy with office software proficiency.
• CPR/First Aid and fingerprint background check required.

Responsibilities

• Meet, greet visitors and callers; ascertain needs and relay messages.
• Prepare and maintain school records, forms and reports.
• Order supplies and manage stock levels for office and classrooms.
• Assist with field trips, communications, newsletters, and calendars.
• Provide basic first aid/medication administration as needed.
• Assist substitute teachers and maintain office order.
• Handle mail, calls, and information requests.

Skills

Computer Savvy

Education

High School Diploma

Job description

Glenoaks Christian Elementary School is currently looking for a School Secretary.

Essential Functions - Typical Duties:
Meet, greet visitors, callers, pupils in person and on telephone; ascertain needs; provide materials/data/service or refer/take messages; place calls to secure material/service/information; receive, sort, route mail; maintain order in school office; administer minor first aid/medication to injured, ill pupils, employees; call parents for pick-up when pupil is ill, injured, excluded, abandoned; provide support and attention to pupils; greet, assign, equip and orient substitute teachers; keep order in school office; place phone calls to request/relay important information.

Compile, collect and record data on appropriate forms/reports for: enrollment, time, attendance, accident reports, transfers, lunches and student body funds; design, set up and operate file systems including alpha, numerical, chronological.

Prepare/compose flyers, letters, monthly newsletter, memos, activity programs, reports, bulletins, schedules, weekly and monthly calendars, surveys, proposals, student/teacher handbook, teacher objectives/evaluations by operating word processors including personal computer and typewriter and copier equipment including duplicators, laminator, stencil maker; operate calculator, school bell systems and fire alarm; proofread for grammar, spelling, punctuation, completeness and accuracy.

Estimate stock levels of office and classroom supplies; order supplies to maintain stock levels, order school books, school uniforms, fill orders for classroom supplies; check incoming supplies to determine shortage issue to teachers/employees/students. Organize field trips/buses.

Perform other related duties as required.

Minimum Qualifications - Education and Experience:

• High School Diploma.
• Two years full-time school secretarial experience.
• Computer Savvy

LICENSES AND OTHER REQUIREMENTS:

Qualifications

High School Diploma, minimum 2 years experience working in a school office. CPR/First Aid required. Fingerprint background check.

Additional Information

All your information will be kept confidential according to EEO guidelines.