School District Admin & Records Coordinator

Glendale Elementary School District #40; Glendale (AZ); On-site; USD 35,000 - 52,000; Full time

Job summary

Glendale Elementary School District #40 is seeking an Administrative Assistant to provide confidential administrative and secretarial support to an assigned administrator. The role involves handling communications with district staff, other districts, auditors, and the public.

Key duties include preparing complex documents, maintaining records and spreadsheets, coordinating meetings and events, and serving as a liaison for district operations.

Qualifications

• High school diploma or equivalent required.
• Experience with office software and equipment essential.
• Ability to maintain accurate records and manage projects.

Responsibilities

• Provide complex and confidential administrative support for assigned Administrator.
• Prepare and compose documents, agendas, minutes, and reports.
• Coordinate programs and meetings, ensuring facilities and equipment are available.
• Maintain confidential files and detailed spreadsheets for budget and accounts.
• Respond to inquiries via phone and email and route to appropriate personnel.
• Schedule meetings, travel, and events to support staff development.
• Serve as liaison to committees/organizations for district operations.

Skills

Office equipment

Office software

Records management

Project coordination

Education

High school diploma or equivalent

Job description

Glendale Elementary School District #40 is seeking an Administrative Assistant to provide confidential administrative and secretarial support to an assigned administrator. The role involves handling communications with district staff, other districts, auditors, and the public.

Key duties include preparing complex documents, maintaining records and spreadsheets, coordinating meetings and events, and serving as a liaison for district operations.