School Administrative Secretary — Budget & Scheduling

Cimarron Springs Middle School, Surprise, AZ; Surprise (AZ); On-site; USD 29,000 - 32,000; Full time

Job summary

Cimarron Springs Middle School in Surprise, AZ is seeking an Administrative Secretary III to support the principal and school office, handling budgeting, scheduling, and communications. This full-time, non-exempt role reports to the Principal and is essential for smooth daily operations.

Responsibilities include managing expenditures, attendance, document control, and school-wide communications, with a strong emphasis on data accuracy, confidentiality, and customer service to students and staff.

Qualifications

• High school diploma or GED required.
• Associate’s degree in Business/Administration preferred.
• Three years of advanced administrative support experience.
• Scheduling, assigning and reviewing work of assigned staff.

Responsibilities

• Assist administration with campus budgeting and financial management.
• Ensure compliance for all expenditures including purchase orders, payroll and cash management.
• Manage district fees and payment system.
• Oversee collection and verification of substitute and staff attendance.
• Coordinate building safety procedures and manage key distribution.
• Coordinate and ensure the maintenance of school documents and submit Governing Board agenda items.
• Coordinate and facilitate distribution of school-wide communication.
• Coordinate and schedule special projects and events.
• Support site administration in personnel management.
• Perform regular internal audits ensuring data accuracy.
• Provide back up for Attendance Records Technician and Data Record Technician.
• Provide exceptional customer service to all stakeholders.
• Establish and maintain rapport with students, employees, community and vendors.
• Maintain confidentiality and ethical behavior.

Education

High School Diploma

Associate’s degree preferred

Tools

Excel

Job description

Cimarron Springs Middle School in Surprise, AZ is seeking an Administrative Secretary III to support the principal and school office, handling budgeting, scheduling, and communications. This full-time, non-exempt role reports to the Principal and is essential for smooth daily operations.

Responsibilities include managing expenditures, attendance, document control, and school-wide communications, with a strong emphasis on data accuracy, confidentiality, and customer service to students and staff.