School Administrative Assistant & Registrar

Madison Meadows Middle School; Phoenix (AZ); On-site; USD 23,000 - 29,000; Full time

Job summary

Madison Meadows Middle School in Phoenix, AZ is seeking an Administrative Assistant III / Registrar. The role involves reception, data tracking, and supporting the Assistant Principal and Registrar to manage student funds and records.

Requirements include a high school diploma, proficiency with Google Suite/Microsoft Office, confidentiality, and strong English communication. Bilingual Spanish is a plus. This is a full-time, 10-month position with DOE salary steps.

Qualifications

• High school diploma or equivalent required.
• Knowledge of Google Suite and Microsoft Office.
• Ability to relate to staff, public and students in a positive manner.
• Ability to handle confidential material with discretion.
• Ability to perform general clerical/administrative duties.
• Ability to multi-task in a fast-paced environment.
• Spanish bilingual a plus.

Responsibilities

• Act as receptionist for the school.
• Answer phone and email for the school, take and deliver messages.
• Work with spreadsheets to track data/information.
• Act as secretary to Assistant Principal and School Registrar.
• Manage the use of school facilities.
• Assist in handling student funds and cash box.
• Responsible for school state reporting - recording, reports.
• Distribute daily mail.
• Maintain a high level of ethical behavior and confidentiality.
• Supervise and release students to parents/guardians as necessary.
• Perform maintenance on copy machines as needed.
• Process student behavior reports, new student enrollment and student transfers/withdrawals.
• Provide back up to attendance clerk and school nurse as needed.
• Contribute to the team by accomplishing additional duties as assigned.

Skills

Clerical duties

Confidential handling

Multitasking

English proficiency

Bookkeeping

Relationship with staff/public

Education

High school diploma or equivalent

Tools

Google Suite

Microsoft Office

Job description

Madison Meadows Middle School in Phoenix, AZ is seeking an Administrative Assistant III / Registrar. The role involves reception, data tracking, and supporting the Assistant Principal and Registrar to manage student funds and records.

Requirements include a high school diploma, proficiency with Google Suite/Microsoft Office, confidentiality, and strong English communication. Bilingual Spanish is a plus. This is a full-time, 10-month position with DOE salary steps.